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Restore Records Management News

Published on 08 January 2018

Offsite Records Storage and Management

Our offsite records Storage and Management services can help you manage, store, and access your important records and documents. Offsite Records Storage has helped many organisations like yours to:

  • Reduce their storage costs

  • Save vital space

  • Speed-up their information retrieval

  • Help them to stay compliant

  • Evaluate and reduce their business risks

  • Have full control and peace of mind.

At Restore, our Records Storage and management team has many years of experience and expertise, working with all our clients to offer them a bespoke records storage and management solution that fits their specific needs and requirements. We advise which records they should consider keeping, which records storage services suit their needs best, and when to eventually send the records for secure shredding or destruction.

Offsite records storage makes your organisation one step closer to GDPR compliance.

Records storage and Management: Paper records can be a potential GDPR compliance risk, and so to help companies like yours ensure their paper records meet GDPR compliance, we have a team of experienced business consultants and digital specialists ready and waiting to help you fully understand how GDPR may affect your organisation. Heavy fines can be issued to UK businesses if they are not GDPR compliant after 25th May 2018. This means that a secure document management system is vital for every business.

Fact: The average UK office worker uses up to 45 pieces of paper a day – of which two-thirds is thrown in the recycling.

You can read more about how GDPR may affect your business here: https://www.restore.co.uk/GDPR and don’t forget to download the “what documents you need to keep, and what you can safely destroy” brochure.

What type of organisation uses Offsite Records Storage?

You would expect to hear that companies who need to have a lot of information securely stored may want to store their paperwork and other important assets offsite, to save space. So Solicitor Firms, Accountancy, Government too would use records storage and management services. You would also expect those who have sensitive information to consider using offsite storage, such as Doctors, Dentists, and the NHS of course. But there are many companies that benefit from using a secure Document Storage facility.

Using an offsite facility to store your assets can save you space. At the time of updating this (June 2020), the world is facing an unprecedented pandemic, Covid-19, and companies are saving costs where they can. With their employees working from home, the office space has become a redundant cost, being used as a large filing cabinet in a lot of cases. Using offsite storage reduces the need for office space, or enables a company to downsize, which saves them money on rent and utilities. This frees up budget for offsite storage and digitisation too, as well as the use of centralised meeting spaces, which can be more flexible, based around the needs of the people. 

Accessibility through digitisation

By using a company like Restore, it is easy to access the documents you need if we are local, and with over 200 facilities across the UK, we are local! But also, have you considered digitising your documents? We can take your documents for storage, but can also digitise them, making them available online for you to access easily. With strict user roles, you can ensure only those people you want can access specified documents.

More and more companies also use offsite storage to ensure they are GDPR compliant, being able to access information easily, and knowing exactly where the documents are, who has access, and who has accessed a specific file, enables you to keep a full audit trail.

Companies large and small use offsite document storage or records storage and management services for various reasons, security, and accessibility being top of the list of priorities for them.

Fact: Approximately, just over 2 hours a week are spent handling paper by the average UK office worker. In a busy working office, time is valuable, and so if you can maximise the time your employees spend on admin tasks, this frees them up to do the job they are paid to do instead. With a Document Management System in place, the amount of time your team spends updating or altering files could be significantly reduced, with the ability to add notes to documents in a matter of seconds, and file retrievable as simple as a google search!

Why Choose Restore for your Secure Records Storage and Management?

We offer flexibility to your document storage needs, with the highest security deep storage facilities as well as secure, localised data centres for rapid retrieval of your documents. When it comes to confidentially disposing of your sensitive documents and data we can come to destroy it at your premises, or take it away to our secure disposal facilities, whether it is hard discs or paper. Our dedicated staff are always happy to advise on the storage and disposal methods that best suits your company’s needs.

We are accredited by BSI to ISO 27001 standards for information security, including:

  • “The provision of secure data capture, storage, and management service for paper and electronic documentation including online digital archive and retrieval.”

  • “The provision of a confidential document collection, sorting, bailing, shredding, destruction, and recycling service incorporating the requirements of BS7858:2012, BS15713:2009, and UKSSA Code of practice.”

  • “Electronic Document control solutions” – ISO 27001

Contact us to learn more about our secure document and data storage services.


Restore Document Management is the largest UK-owned records management company, servicing 4,000 small, medium, and blue-chip-sized companies from over 100 storage, scanning, and shredding facilities the length and breadth of the UK.

We take documents and assets on for the journey of their lifecycle: from organising, labeling and barcoding through to storing correctly, restoring when they have aged and then, at the end of their life, disposing of them safely, securely and discreetly.

Our Services include:

... and much more.
For more information on our offsite records storage and document management service, contact us directly.

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