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How to Create a Comprehensive Document Management System for your Business With On Site Shredding

Many businesses are working towards the aim of having a paperless office – but the road can be a long one.  Many industries still are predominantly paper-based and making the switch to paperless is a while away.  This means that safe document handling is a core part of company procedures, especially with the renewed emphasis on data protection brought on by GDPR.  So here is our complete guide to setting up a comprehensive document management system for your business to help ensure you do not fall foul of the regulators for misplaced documents or lost information.

Why Your Business Needs to Protect Company Records

It is inevitable that when you run a company, you start to build up a stockpile of company records.  This might be anything from customer invoices to staff information to copies of tax returns. While some of it may not count as sensitive data, all of it needs to be properly handled and stored as well as having a system in place to access it as needed which is where our magnetic tape backup can help.

Let’s make it a regular thing

At Restore Datashred we’ve made it our motto that we’re ‘Serious about shredding’.

With a regular, scheduled time for collection, you can be confident you are choosing the best option for making sure your business and customer data is being given the protection GDPR dictates it requires and deserves. Each and every bin, sack and cabinet is logged and securely moved to our specialist vehicles either for swift disposal then and there or for transport to a local depot.

Why You Need a Regular Paper Shredding Service

 

Keeping your confidential business information safe is extremely important. It has been reported that the average cost of an information breach can cost in excess of £2.4M in lost customers, revenue, and fines in the UK each year. This is why your company needs to employ a regular paper shredding service to securely dispose of confidential business waste once it comes to the end of it's useful life.

How Secure Shredding Helps Your Business

 

 

Secure shredding of unwanted archive files and documents can help a business not only to de-clutter and re-use valuable office space that was taken over by redundant files, but can also help to ensure that sensitive company information doesn't fall into the wrong hands.

Why Businesses Need Records Management Companies

There are many benefits of using records management companies, the biggest benefit being the secure off-site storage of sensitive company records and paper documents. Using a company such as Restore for your records management needs will offer you the dual benefits of security and convenience.

The Many Benefits of Using Secure Off-site Storage

 

Restore offers a cost-effective secure storage service to alleviate your cluttered office. Clearing paperwork not only frees up space but in doing so will help to reduce insurance premiums through the removal of risk.

 

You may be thinking that it is too expensive to keep your business records stored off-site. However, secure off-site storage is extremely cost-effective particularly when you consider the opportunity cost of using your own office space.

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