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How Our Data Shredding Services Can Help Your Business
/ Categories: Datashred News, October

How Our Data Shredding Services Can Help Your Business

What is the purpose of data shredding?

Simply put, secure data shredding helps businesses dispose of and recycle their obsolete confidential data in the most responsible and sustainable ways possible.

 

What constitutes data and why must you get rid of it?

Paper assets, such as letters, HR documents, financial transactions, customer records, scientific reports, accounts, maps, and so on, all contain sensitive information and all carry specific retention periods ranging from a few months up to indefinitely. No matter where that data is situated – in departmental filing cabinets, archived on-site or in off-site storage – at the end of those retention periods, the law stipulates that the information should be destroyed. Not thrown away into landfill or put into a recycling bin, but properly shredded into very small pieces that are then pulped and sent to be made into recycled paper.

Digital assets – disc drives, CDs and DVDs, for example – are subject to the same retention guidelines, although it’s easy to fall into thinking that, when the time comes, simply hitting the delete button will destroy data on a disc. Not so. The only way to make sure yConfidential Data Shredding ou are permanently removing data is by engaging a data shredding business like Restore Datashred to reduce discs, drives and other digital media into tiny fragments for recycling.

Why is business data destruction so important?

In a word: compliance.

The introduction of the General Data Protection Regulation (GDPR) earlier this year has emphasised the need for all businesses, no matter what their size, to handle all information in a responsible manner. This means businesses need to have a firm grip on on- and off-site security for all the information that they process, as well as on compliance with regard to retention and disposal deadlines, as stipulated by GDPR and specific industry requirements.

GDPR is very clear about the risks and penalties of poor data handling and protection, and disposal of materials at the end of their shelf life carries a substantial part of that risk if badly managed. Having secure data destruction processes in place will help to protect your business from data breaches – caused by both human and computer error – that have the potential to create lasting reputational and financial damage if you get it wrong.

Demonstrate your good business practice to all your company’s stakeholders by making sure all paper and digital data are correctly reduced to unidentifiable shreds by a professional company such as Restore Datashred, at the right time and in the right place. An unbroken chain of custody audit trail, with a certificate of destruction at the end of it, plus the knowledge that your assets have been sustainably destroyed will also help secure your peace of mind.

 

How Restore Datashred can help

By engaging us to securely destroy your obsolete digital media and records, you can rest assured that your assets will be treated with the respect they deserve.

We’ve designed our range of services to be fully flexible around your needs. From one-off on-site collection and shred in our mobile shredding vehicles, to regular collections for office-generated waste, to removal of obsolete records from deep storage, we offer the same level of professional, discrete service, unbroken chain of custody, full audit trail and final certificate of destruction – no matter how small or large the job.

Our trained, professional teams will ensure that your valuable, but redundant, business information will be completely destroyed without anyone else gaining access to it.

 

How do you destroy a hard drive?

Here at Restore Datashred, we offer our customers a nationwide on-site hard drive shredding service through our fleet of mobile shredding vehicles.

Once you have removed hard drives from their computers or servers, as well as any other protective casings, you can witness on your own premises the safe and absolutely thorough destruction of your digital media in our mobile disc shredding machines – the blades can process up to 20 hard drives per minute.

Once we’ve reduced all discs and drives into tiny pieces, we can take them back to one of our secure Datashred depots to be fully recycled.

 

What is on-site paper shredding?

With ID fraud on the rise, it is more important than ever that business managers have a firm grip on their company’ records, especially files that contain sensitive information about their customers or financial information. This is why an ever-increasing number of businesses want to oversee the whole data destruction process for their redundant paperwork.

Restore Datashred offers business managers a perfect solution with our on-site mobile shredding vehicles. You will enjoy greater peace of mind knowing that none of your confidential business paperwork or records will leave your premises whole, that there is zero risk of any sensitive data escaping on your watch.

 Shredding Services

How can I secure my confidential paperwork?

How you store your confidential business waste until its collection date is important.

An average sized busine ss will generate enough confidential waste to need a regular secure collection, but keeping that waste safe, secure and out of criminal hands in the meantime can be a concern. Restore Datashred has this covered. We can supply your business with the following secure storage options for the office environment:

Security cabinets: For storing confidential waste on-site with an A4 sized slot for documents. Confidential waste is collected inside the cabinet within a strong sack that can be removed and sealed for safe disposal once full. Full-sized or junior cabinet sizes available.

Secure wheelie bins: For safe on-site storage of confidential waste. Fully portable with an optional lock and A4 sized slot for larger documents. Several sizes of bin are available to suit your needs and office space/layout. Sizes from 120 litres to 1100 litres.

Secure lime confibin: A secure collection bin that has been designed to eliminate lifting risks. This bin is fire retardant to Class 2 specifications and holds 125 litres with a maximum weight of 40kgs.

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What is off-site paper shredding?

Perhaps your business does not have the space to store any waste paper or digital assets on site, or has restricted parking/access for carrying out localised shredding operations. Alternatively, you may generate huge amounts of shreddable, recyclable waste.

In either scenario, off-site shredding can be the ideal solution – on an ad-hoc or regular, more cost-effective basis, our Restore Datashred shredding operatives will collect your confidential waste bins, at the agreed time, and escort them to our nearest secure shredding centre. Their contents will be tipped directly on to the blades of our industrial-scale machines and quickly and efficiently reduced into tiny, unidentifiable shreds.

 

How secure is off-site data shredding?

Restore Datashred is serious about security for your confidential data. Our business is BS EN15713:2009 shredding standard accredited, so you can rest assured that you will receive an off-site shredding service of the highest standard.

We will organise a pre- booked collection date with you, either on a regular or ad-hoc basis, where our team of secure collection operatives will come to you to collect your confidential containers. Our lockable mobile security bins will then be loaded on to our secure vehicles and driven back to one of our shredding centres. You will receive a certificate of destruction very shortly afterwards to prove the audit trail is intact and the job is done.

For your peace of mind, all our secure collection operatives are vetted, security cleared and fully trained. Our fleet of transport vehicles has GPS tracking so we know their location at all times while your sensitive data is in transit. Your confidential waste is constantly monitored and protected at all times, right from the moment it leaves your premises in our secured bins to the very moment the bins are opened and your waste is fed into our industrial strength shredding machines.

 

Shredding FAQs

 

Isn't our recycling company service good enough?

While it is admirable to hire a recycling company to help reduce your business’ carbon footprint and keep recyclable materials out of landfill, GDPR guidelines mean that organisations must do more than this to protect their sensitive data.

Most recycling companies will take your information away and hand-sort your paperwork to separate out the recyclable elements. With no audit trail or guaranteed certificate of destruction, it’s all too easy for breaches in confidentiality to happen, with all the difficult consequences they can bring.

Destroying data is a much more reliable and guaranteed way of ensuring your and your customers’ security – and we recycle everything anyway!

 

We have an office shredder. Why would we need your services?

In the first instance, and most important, there is neither audit trail nor certificate of destruction to prove to your stakeholders that you dispose of your confidential information responsibly.

And, secondly, there are resourcing issues. An in-office shredder may not keep up with demand and could quickly burn out, while the work hours required to feed it and manage the processes do not help your business’ productivity levels or efficiencies. In short, it can be more cost-effective to outsource your confidential data shredding to a professional company like Restore Datashred.

 

Where does the shredded waste paper go?

Recycling is a key element in Restore Datashred’s operations and we are conscious of the impact we have on the environment. One of our aims is to achieve 0% landfill. We do this by confidentially shredding and pulping your paper waste so that it can go into making other useful products, such as paper tissues or industry-grade paper towel rolls. In the past year, for instance, we produced over half a million pulped paper briquettes for manufacture into recycled paper products.

 

Can you guarantee that my confidential waste has been destroyed?

There is an unbroken chain of custody, so your confidential waste is completely supervised from collection to destruction, whether on-site or at one of our depots. Both our state-of-the-art mobile shredders and our huge factory-based shredding machines reduce your obsolete assets into pieces so tiny they could never be reassembled. Once completed, we issue you with an official certificate of destruction that details the date, time and destruction process used and is end-of-trail confirmation for auditing purposes.

 

Can we trust your employees with our confidential data?

All of our employees here at Restore Datashred are fully vetted and trusted members of our team. We conduct thorough background checks, in accordance with BS 7858, on our secure collection operatives and data processing employees to ensure that you will only deal with dedicated and honest people.

Everyone is fully trained and kept up-to-date with current data protection legislation and fully understands how important it is to keep your confidential materials safe and secure.

Restore Datashred offer the following services to help keep your business data safe and secure:

·         on-site shredding

·         off-site shredding

·         hard drive and media destruction

·         product destruction

·         secure cabinets and recycling containers

·         security sacks and ties

·         shredding products

Why not contact our knowledgeable, friendly team today to find out how we can help your business manage its data in a responsible, secure and safe way.

 

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