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How paper shredding can reduce reputational risk

protecting your reputation through paper shredding

In the world of business, reputation is everything. So it’s vital that companies ensure they’re always vigilant when it comes to security and alert to safeguarding themselves from information leaks.

Information is power, so the security of your confidential information must be of the utmost importance to your business. Outsourcing the shredding of your confidential documents to a specialist company comes highly recommended by most experts, who consider this to be the best method of information destruction.

Research by printer manufacturer, Kyocera, found that office workers use, on average, 10,000 sheets of paper per year. For this reason, it’s vitally important that companies secure confidential information, in both digital and paper form, from the beginning to the end of its life.

How should I dispose of my documents to protect my business?

While in-house paper shredding is an option, this can be time-consuming and often inefficient at destroying data completely.

In-house document shredders also require the papers to be free of paperclips and staples before being fed into the machine by hand, often only a few sheets at a time. In addition, there will be no audit trail for the destruction of any documents.

In-house paper shredding also runs a greater risk of internal fraud. According to a 2015 study by Intel Security, employees accounted for 43% of data loss, only half of which was deemed to be accidental.

Outsourcing your paper shredding to a professional organisation such as Restore Datashred provides a secure and simple solution. They can either shred your documents on site, in a mobile paper shredding vehicle, or by taking the data under secure conditions to an off-site facility.

Is it just my documents that i should shred?

Reputational risk runs deeper than documents and data. We’ve already looked at why effective hard drive destruction is just as important as shredding your confidential paperwork.

However, there are plenty more things that need to be destroyed in a secure way.

For example, if your staff wear uniforms or have ID cards then these need to be destroyed to reduce the risk of identity fraud and ensure that no other person can impersonate your staff and misrepresent or bring your company into disrepute.

Product manufacturers should also ensure that any faulty, counterfeit or end-of-season items are destroyed.

One of the ways to ensure that the reputation of your business is as secure as it could be is protecting and safeguarding your data, to find out how you can do with a secure document shredding process, get in touch with our team today.

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