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Paper shredding in a digital world
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Paper shredding in a digital world

With the collection, storage and use of digital data a hot topic in the news at the moment, and the GDPR deadline fast approaching, people and businesses are starting to think about the ways they control and process data.

In an age when large portions of an individual’s identity and the data that relates to it sits online in a virtual format, is physical data destruction still important?

As you’d expect from a secure paper shredding company, we think that it is. After all, while virtual data plays an important role in the day-to-day running of most businesses, workplaces are still using large volumes of paper, many of which contains confidential data about the business, its clients and staff.

Here’s why we think paper shredding still has a role to play in today’s digital world.

Trust

Providing the best possible customer service is the cornerstone of any successful business.

Individuals are now more aware than ever when businesses hold their personal data and the risks attached to the poor management of that data.

As such, they’ll want to know that any business they deal with is disposing of documents that contain sensitive or personal information about them safely and securely.

A reputable shredding company should be able to provide a thorough and well-documented record of their paper shredding process. This not only provides peace of mind for the business but also their customers and clients. Laying the foundations for a long-lasting and trusted relationship.

Efficiency & sustainability

When it’s necessary to store physical versions of confidential data, the sheer volume of paper is going to take up room.

It’s important to know how long you should keep confidential documents before disposal.

An efficient storage process, accompanied by an equally efficient disposal process will ensure that documents aren’t stored for too long, reducing maintenance and staff costs, as well as minimising the risk of fire.

By recycling what’s being shredded, you also help to improve the company’s environmental responsibilities.

Compliance

When it comes to the storage and disposal of confidential data, ensuring compliance with legislation has always been of paramount importance. In 2018 it has become even more relevant.

With the new General Data Protection Regulation coming into force, the safe and secure management and destruction of data is vital.

Using the services of an accredited paper shredding company can help to ensure that your business is compliant with all relevant regulations and legislation.

Protection

The secure disposal of confidential data, whether it’s held on paper or in a virtual format, vastly reduces the risk of a data breach.

This not only protects the identities of the people that the data relates to but also the reputation of an organisation.

If a document hasn’t been disposed of correctly and safely, everything from payment details to date of birth, phone numbers, addresses and corporate details such as invoices and wage documents could be accessed.

Secure onsite shredding ensures that documents are destroyed to a level where they cannot be retrieved, protecting against a data breach and reducing reputational risk for the business.

It’s worth remembering that, while businesses collect and store more data in a virtual format, the need for paper-based data still remains.

As such, it’s imperative that organisations explore the most secure, efficient and cost-effective means of destroying their most confidential documents. If you’d like to find out how the team at Restore Datashred can help you achieve that, call us today.

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