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How to calculate document scanning volumes

Needless to say, nobody has got time to count every page of paper in a folder or filing cabinet. Fortunately, through years of experience we can normally work out a close estimate based on previous jobs.

The information below is based purely on A4 paperwork with the biggest variation normally caused by either the number of file dividers or how tightly the paper has been packed.

A standard 4 drawer filing cabinet can hold as many as 16,000 pages if its full. If your cabinet has lots of file dividers or has room to squeeze a bit more in, then that figure can be reduced by around 10%.



A standard archive box can hold as many as 3,000 documents although typically we say 2,500 as most boxes we see contain file dividers or drop files of some sort. Some people refer to archive boxes as bankers' boxes, but this is only a brand name. It should also be noted that the most common Iron Mountain boxes are smaller than a traditional archive box. These will normally hold up to 2,000 documents. Approximate dimensions for an archive box are as follows:

L 48cm, H 28cm and W 32cm.


A transfer file box will typically hold around 500 pages.



A box file will typically hold around 500 pages.




A large lever arch file will also typically hold around 500 pages.



A foolscap document wallet/folder will typically hold around 150 pages.




An expanding file may hold up to around 300 documents although these are less common and harder to calculate.



If you would like to obtain a quotation for scanning your files please contact us at:

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