Paper a Temporary Solution
When it comes to documentation, many companies who use paperwork as opposed to electronic document, (Such things as invoices, delivery receipts, certificates of compliance, or even customer agreements) use vast amounts of office space, filing cabinets, and/or storage rooms to keep them. Unfortunately paper only has a certain shelf life and can succumb to all sorts of damage, such as damp, heat or even parasites. Top this with the quality of ink that is used and documents that are only a couple of years old can fade to become illegible pieces of paper. Of course there are ways of combatting this such as environmentally controlled storage, but this can be expensive and still doesn’t fully protect your paperwork.
Keeping your Documents Safe
One of the most effective ways of preserving your paperwork and important documents is to employ a scanning service who can transfer everything into a digital format, not only does this ensure the longevity of your documents, but it can free up all important space, as well as offer you a more direct and quicker access to any of the documents, which in turn saves you time and money. If you thought this maybe an inconvenient way of storage, using a scanning service who can either come to your business and scan documents or transport them away and scan in for you remotely means that the transition from paper to electronic documents can see seamless and provide you with secure internet access to all your records.
To discuss your scanning, shredding and document storage requirements, please contact us.