Last year, after 4 years of debate and preparation, the new General Data Protection Regulation (GDPR) was approved, due to be enforced on 25th May 2018. This may seem a long way off but we thought we could prepare you and offer some more information about this new ruling and what it will mean. We will also explain how some of our services, such as our confidential shredding services can help you abide by the new GDPR rules.
The General Data Protection Regulation has been designed to allow protection and empowerment to all EU citizens data privacy and therefore harmonise data privacy laws across Europe. It is going to replace the Data Protection Directive 95/46/EC and will help to change the way organisations approach data privacy, and hopefully take it more seriously. It aims to protect citizens from any privacy or data breaches by bringing regulation up to date with today’s world and taking advantage of the current data-driven environment, as opposed to the previous, outdated directive, established in 1995.
Increased Territorial Scope - previously, territorial applicability seemed to be open to interpretation and referred to data process in context of each individual establishment. GDPR has been very clear by stating that it will apply to the process of personal data by processors and controllers in the EU, regardless of whether the processing actually takes place in the EU or not.
Stricter Fines & Penalties - Organisations that breach the GDPR regulations can be fined up to 4% of their annual global turnover or €20 million, whichever is greater for each individual company.
Consent - in regards to consent, conditions have been strengthened for GDPR. It must be distinguished from other matters and very clear in an easily accessible and understandable form with the purpose of data processing clearly attached to the form. Withdrawing consent must be just as easy as giving it.
After naming just a few key points, you can already see how strict and rigorous the rules for GDPR are going to be. Each organisation will have data protection officers to ensure that no one breaches any of the GDPR regulations. However, at Restore, we also have ways in which you can ensure you don’t breach the GDPR ruling resulting in a hefty fine!
Our confidential shredding services are a quick and easy way to dispose of confidential data to ensure it won’t get into the wrong hands. We supply you with a certificate of destruction so you can prove that you destroyed your organisation’s private information as safely as possible. The steps in your confidential shredding service start with a conversation with a dedicated contact on our customer service team. We will provide a free on-site audit so that we can determine the best solution for you. We will provide a secure container, chosen by you, to place your documents in, which will be scheduled for collection by vetted staff in a secure vehicle. Your waste will be collected using either sacks with security seals or in a lockable container and you, as well as the driver, will approve and sign a three-part docket which records the transaction. All of our vehicles are tracked by an independent company using GPS; have alarm systems on every door and are fitted with an immobiliser on the driver’s belt. You can be sure of the precautions being taken with your confidential documents. Your confidential waste will be taken to our secure shredding premises, which is protected by electric gates, alarms and CCTV and will be shredded within 24 hours by being emptied directly into the shredder and fully destroyed. If you want extra proof that your documents have been confidentially shredded so that no third party can get hold of them, then we can send out a CCTV recording of the destruction of your items upon request. Lastly, as previously mentioned, you will receive a time and date stamp confirming the destruction on a certificate holding information that corresponds to the approved information on the docket.
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