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Financial Sector
Contact UsLive File Scanning | Digital Mailroom for Finance | Form Processing and Document Automation
Digitising your paper live files can be more cost-effective than scanning a whole archive
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Live case file scanning
Electronic file management
My case files are in storage
Classification & categorisation
Receive your daily business post digitally. No need to rely on a fixed address
Digital Mailroom
Automatically process forms,automate workflows and documents.
Document automation
Form processing
Restore work with financial services firms (accountants, actuaries, financial advisors, and banks) to digitise, index and extract information. To create automated workflows and remove their reliance on paper.
We work with some financial firms to optimise their current process. With others we redesign current workflows. And with others we use technology and automation to reimagine.
Whatever approach we take, Restore maintains a thoughtful approach to technology to change the nature of work so that it makes the most of people’s distinctively human characteristics. We automate, we use RPA, we use AI but we use it to enhance the roles and skills of your teams so they can even more value to your organisation.
Digitising your paper live files is much more cost-effective than scanning your whole archive. It allows you to work remotely, and collaboratively, simply, and easily.
Accessing physical files becomes difficult as the UK shifts to a permanent increase in home working. Let alone allowing multiple people to view and work on the same file. Restore Digital have been supporting finance firms throughout the lockdown and beyond to digitise these files to allow handlers to continue working remotely.
Previously one of the hesitations around digitisation was that these files were large and complex. Restore have been working with our finance customers to provide a scanning service that replicates working with a paper file when advantageous. This is especially important when there are lots of stakeholders involved. This means replicating file structure, eg sections and bookmarking to make the shift to digital easier.
Compliance, security and governance are at the heart of everything we do. Our Industry Accreditations ensure your medical records are in safe hands.
Digital live files can combat many of the risks currently felt by GDPR. Knowing your data is easier with digital files. Managing retention periods is simple. And collating Subject Access Requests but also redacting information can be done within seconds.
But digital files can also prevent files getting lost, misplaced, or damaged, provided you have secure data delivery.
Restore Digital pride ourselves on security, highlighted by our accreditations and work with the NHS, the MoD and NDA. There is full traceability and tracking of all files that we digitise, allowing us to provide Scan on Demand for urgent file retrieval for those in our possession. This security is underpinned by our inhouse software Tracker, that provides a full file level audit trail on all documents from the moment of collection, through to delivery of a final scanned image.
We have a range of secure online delivery options, with most firms wanting the documents back via secure sFTP, a Restore EDRMS, or direct upload into your internal systems. We have worked with many financial management systems, either uploading directly into them, or integrating our cost effective EDRMS into them.
And with Restore you will always receive detailed monthly MI packs, that highlight exactly what has been received, what has been prepped, scanned, QC’d and then returned. Your Account Manager will run through this data at monthly meetings, and MI packs can be adapted to meet your evolving needs.
No problem, Restore can work with your storage provider, even if it is not Restore Records Management, and digitise your live files. Let us manage the relationship with your storage provider and effectively deliver your files digitally, so you can focus on more important things.
My files are in storage
I need to store my files digitally
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A lot of financial firms have large archives of old case files or HR files, and there is a lot of M&A activity within the sector, where firms inherit a new archive of paper files, with little knowledge of their contents.
Restore can work with you to digitise, classify, and categorise these archives. Allowing you to securely destroy the paperwork you do not need to retain and set retention periods on the new digital archive.
By knowing the paper, you own, but also allowing us to create automated workflows to manage it, we help you mitigate GDPR risk around these archives.
Restore’s digital mailroom can be as simple or complex as you would like.
During lockdown, many finance firms needed a simple, quick, and secure way of getting the day’s post distributed to its remote workforce, knowing that fee-earning activity was still connected to this incoming mail.
Once set up, many finance firms then asked us to add an email inbox, where we quickly classify the contents and add the important email attachments into the same workflow as the hard copy post.
We also offer a same day cheque banking service with all mailrooms, to protect our customers’ cash flows. And when needed we can securely distribute hard copy originals to your Team.
Using a Restore EDRMS as the daily depository, teams were able to pop in and find their daily post and start work. Most firms chose to have folders set up by department, eg HR, Finance etc. Receiving it quicker than when they were onsite in the office.
However, as remote, or at least hybrid home/office working looks set to continue in the long-term finance firms are coming to Restore to embed something more complex. A hybrid mailroom that can automated internal workflows; remove manual data entry and evolve into a digital outbound mailroom too.
And when the mailroom is facilitated by a Restore EDRMS you can have a direct interface into your internal systems. Find out more here.
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Find out how a digital mailroom works.
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Get more granular and find out how a Digital Mailroom works and how we work with our customers to further their business with Digital Mailrooms.
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Digital Mailroom Brochure
Read and download our handy digital mailroom brochure.
Build documents automatically, using pre-existing text and templates. Our engine can assemble simple finance documents, contracts, and letters, automating conditional, variable text and data contained within documents.
This process can be integrated into internal systems, but also into our hybrid, outbound mailroom solution. So, documents can be created and then either posted or emailed to the correct end user.
Automating the process of document creation not only minimises paper within your organisation but:
Restore Digital offer a form processing service in which data captured into hard copy or electronic data fields are converted into electronic data for analysis. We have worked with organisations undertaking research, finance companies onboarding new customers, through to Government undertaking census activity to support them collect and analyse data.
Our Forms Processing Engine can capture typed and handwritten data in multiple languages, capturing the information from their respective fields and entering a database or other electronic format.
Our solution removes lot of the issues around manual form processing, including:
We can also create electronic forms to capture information. These forms are quick to set up (often built within two days) and cost effective. They are responsive to answers submitted, making forms display on information relevant to the user.
They have been used to replace internal paper processes, and be integrated to our outbound mailroom solution, integrated into emails replacing paper forms for customers.
All data can be automatically captured and pulled into Excel and/or internal systems. PDFs can be auto generated from the forms, with digital signatures being built into the software.
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Restore Datashred
Secure Shredding Services
Highly secure destruction of mail, following digitisation and upload.
Restore Records Management
Secure Storage
Long term storage across more than 100 secure facilities nationwide.
Call us direct on: 0333 043 5498
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Rather email or telephone us directly? Manchester Head Office: 0333 043 5498 Or get in touch via email info@restoredigital.co.uk.
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