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Records Management for the Energy and Utilities Sector

Managing a fast-moving, data-hungry industry: Energy and Utilities

At Restore Records Management, we understand the energy and utilities industry’s need for both instant access and long-term compliance and can work with you to deliver a complete records management service that helps place you firmly in control of all aspects of your business.

We work in partnership with you to make sure that every link in the information chain is strong and secure, for your reputation, for total peace of mind.

With over 50 locations across the UK, we provide collections and deliveries of your active files from your business. You can have complete trust in our security measures: vetted staff, GPS-tracked vehicles, access control, fire suppressants, and air and humidity control. 

What our Records Management Service offers the Utilities Sector…

  • A clear and auditable trail that complies with HMRC requirements designed to satisfy the Climate Change Levy Agreements
  • Proof of back-up to demonstrate to local authorities during the due diligence process
  • 24-hour hard drive back-up monitoring, on- and off-site, so that, should the worst happen, we will swing into disaster recovery mode within minutes…
  • Whether part of or a complete information management plan, we tailor it to your business needs: from near to deep storage of company and customer documents and tapes, to instant-access Cloud storage of market data for quotes and price comparisons, and confidential destruction of paper and digital data at the correct time – with a Certificate of Destruction to prove it
  • …peace of mind in a volatile market.

 

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Records Management

 

What our records management service offers the utilities sector...

  •  Over 50 locations across the UK
  • GPS-tracked collections and deliveries from storage facilities near you
  • Secure storage with 24/7 security entry systems and CCTV
  • Operate to the highest industry standards and accreditations
  • A stable environment with temperature and humidity control
  • Deep storage for deeds, wills, financial and medical records that must, by law, be retained for many years
  • Desktop control through online tracking software, which enables access at the touch of a button, audit trails and proof of an unbroken chain of custody

 

What our customers say about Restore Records Management

Royds Withy King

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Royds Withy King

 

Restore Records Management makes us feel looked after and appreciated as a client, whereas our old supplier viewed us as just a number.

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Why store documents?

As a company, you handle confidential information on a daily basis, and are entrusted by your staff, customers and suppliers to protect this information. Data protection legislation also places a legal duty on businesses to protect confidential information, with unlimited fines for those who fail to do so. This includes all methods of information storage, not just paper documents. If a breach in security does occur, the Information Commissioner’s Office (ICO) has the authority to impose huge fines in the instance of non-compliance with data protection legislation.

For many organisations, information is the most important and most valuable commodity they own. No company can afford to underestimate the cost, to both their reputation and their bottom line, of information falling into the wrong hands. In an increasingly competitive business environment, your company’s integrity, reputation and prosperity depend upon the secure handling, storage and destruction of sensitive information.

Mayer Brown LLP

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Mayer Brown LLP

 

Restore Records Management had been managing documents for the Records Management team.

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Why Restore Records Management?

Our facilities have secure entry systems and CCTV monitoring round the clock. Our facilities are temperature and humidity controlled that include fire suppression systems. Boxes are stored on specialist racking to protect your documents. Boxes are barcoded and tagged to be easily traced for retrieval and collection.

Our vehicles are GPS-tracked with vetted drivers and operatives at every stage.

Moving your archives over to Restore Records Management could not be easier with our teams managing the whole process on your behalf to save you time and money.

On-going the pick up and retrieval of your boxes can be actioned directly through our RSWEB software or via our admin teams who are on hand to facilitate the movement of your files.

Fill out our quick quote form or contact one of our expert account management team to find out how our high-specification, high-security tailored records management programmes have brought utilities companies into full compliance.

 

Records Management Certifications and Memberships