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Records Management for the Facilities Management Sector

If you’re a Facilities Manager, we’ve got you covered

As Facilities Managers, on a day-to-day basis you have many different areas of your business to consider, and many different concerns. Don’t let records management be one of them! 

Restore Records Management ensure that retaining, accessing, archiving, and destroying your records becomes an easy, rather than tedious part of your operations. 

We work in partnership with you to make sure that every link in the information chain is strong and secure, for your reputation, for total peace of mind.

What our records management service offers facilities managers…

  • Efficient collections and retrievals: we move boxes and files to local, dedicated storage facilities – no multiple journeys, no more whole boxes retrieved for just one file
  • Accurate management information: we always include the creation of a disaster recovery plan and a destruction policy when we start managing your records. On regular invoices, nothing is hidden and we make sure we highlight cost saving and efficiency benefits, such as reduced price archive boxes or reducing the number of journeys, which is tailored to you and your customers.
  • Reduced costs: through more efficient processes, keen-eyed account managers who really want to give you the best solutions, a flexible attitude to doing business and great software that interfaces with your existing management systems, we could help reduce your records management costs in the first year of using us by as much as 15%.

 

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Records Management

 

What our records management service offers facilities managers...

  •  Over 50 locations across the UK
  • GPS-tracked collections and deliveries from storage facilities near you
  • Secure storage with 24/7 security entry systems and CCTV
  • Operate to the highest industry standards and accreditations
  • A stable environment with temperature and humidity control
  • Deep storage for deeds, wills, financial and medical records that must, by law, be retained for many years
  • Desktop control through online tracking software, which enables access at the touch of a button, audit trails and proof of an unbroken chain of custody

 

What our customers say about Restore

Royds Withy King

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Royds Withy King

 

Restore Records Management makes us feel looked after and appreciated as a client, whereas our old supplier viewed us as just a number.

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Why store documents?

As a company, you handle confidential information on a daily basis, and are entrusted by your staff, customers and suppliers to protect this information. Data protection legislation also places a legal duty on businesses to protect confidential information, with unlimited fines for those who fail to do so. This includes all methods of information storage, not just paper documents. If a breach in security does occur, the Information Commissioner’s Office (ICO) has the authority to impose huge fines in the instance of non-compliance with data protection legislation.

For many organisations, information is the most important and most valuable commodity they own. No company can afford to underestimate the cost, to both their reputation and their bottom line, of information falling into the wrong hands. In an increasingly competitive business environment, your company’s integrity, reputation and prosperity depend upon the secure handling, storage and destruction of sensitive information.

Mayer Brown LLP

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Mayer Brown LLP

 

Restore Records Management had been managing documents for the Records Management team.

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Why Restore Records Management?

Our facilities have secure entry systems and CCTV monitoring round the clock. Our facilities are temperature and humidity controlled that include fire suppression systems. Boxes are stored on specialist racking to protect your documents. Boxes are barcoded and tagged to be easily traced for retrieval and collection.

Our vehicles are GPS-tracked with vetted drivers and operatives at every stage.

Moving your archives over to Restore Records Management could not be easier with our teams managing the whole process on your behalf to save you time and money.

On-going the pick up and retrieval of your boxes can be actioned directly through our RSWEB software or via our admin teams who are on hand to facilitate the movement of your files.

Fill out our quick quote form or contact our knowledgeable, expert account managers to find out more about our high-security, personalised records management services specifically adapted to facilities management.

 

Records Management Certifications and Memberships