Performing an office relocation can be one of the most stressful experiences a business owner can have. Not only is it of vital importance that you keep up your day-to-day business operations during your relocation, but you also have to make sure that your move is well planned and organised to cause minimal disruption to your business.
You also have to ensure the secure chain-of-custody of your office's confidential data is kept safe in the process to minimise the risk of suffering from a data breach.
Why a DIY move isn't your best option
Since it is practically impossible for most businesses to completely shut down when performing an office move, you will most likely need some extra help with moving furniture, computers, equipment, records, and other IT assets and materials.
After all, you still have important clients and customers to keep in touch with, deadlines to meet and projects to finish. Trying to keep your costs down by diverting your staff duties towards packing and organising your move will most likely cause a huge dip in your productivity levels.
Plus using the DIY approach for your secure IT moves could end up costing you more money in the long run, especially when trusting such an important job to people that may well have never performed an IT move before in their whole career.
Planning for a successful secure IT move
Planning for your office relocation can never happen soon enough, especially when you are going to be moving some very sensitive and fragile equipment such as your company servers and IT equipment.
Unfortunately, while many business owners may think it is a good idea to put the safety of their office relocation into the hands of a standard removal company, it really isn't practical to also include your IT infrastructure and business assets such as networked office computers and their linked peripheries.
Sure, you can pretty much trust a regular removals company to safely move most of your office content such as furniture, storage equipment and domestic stuff from staff kitchens and staff rooms, but many of these domestic or commercial movers do not know or understand the special attention required to move a company's physical IT infrastructure.
You may be surprised to learn that planning to move your IT assets should take up the majority of your planning time because it is far more important that you get this side of your move right the first time!
Why your secure IT moves matters
As you will know, your day-to-day business operations will have a set of internal procedures in place to follow. When you are planning to move your office, many of these internal procedures may well have to go out of the window.
Relocating your office can be very disrupting, especially when you have to maintain a certain level of productivity to keep your business ticking over. You will also have to pay special attention that your move includes plans to safely pack and transport your company confidential records.
These plans should not only include a strategy for safely removing your locked record storage cabinets and office filing cabinets, but also making sure that you don't risk exposing your company to any careless digital data breaches.
During an office move, it can be very easy for an employee to leave exposed computer discs or data storage USB sticks and other electronic equipment that is capable of carrying sensitive data.
By employing the services of a professional, specialist IT moving company such as Restore Technology to handle your secure IT moves, you can be rest assured that your move will be in the safest of hands.
Don't risk any data breaches
Remember that your business is ultimately liable for any data breaches that may occur during your office and IT relocation. Should any of your sensitive data be lost or stolen in the course of your move, your company could not only suffer from a financial penalty for failing to have proper security measures in place to protect your confidential data while moving, but your business reputation can also suffer from a terrible blow.
The only safe way to mitigate these risks is to put your secure IT moves into the hands of trained professionals.
How Restore Technology can help you
Before you lift a finger to unplug and pack away any office PC or laptop, you should make sure you can keep track of all your IT equipment and data storage devices. Before you move a thing make sure that you take some time to perform a thorough inventory of your equipment.
If this is something that feels very overwhelming for you to do, then you can call on the help of Restore Technology right from day one to do this for you.
Performing a thorough inventory of your IT assets is actually a very useful task because it can enable you to decide on which IT assets will be taken with you to your new office.
Having a detailed inventory done can reveal how much old, outdated and broken IT equipment your business has built up over time. This will give you a chance to securely dispose of any unwanted and expired IT equipment to make your move much easier.
After all, why would you want to move every last stick of furniture and piece of IT equipment if it no longer serves any purpose other than to take up valuable storage space that could be dedicated to something else.
You will be able to get a much clearer picture of which IT equipment is still usable and useful and which pieces can be securely disposed of.
When it comes to getting rid of any old equipment that you no longer need, these IT assets can't just be thrown away, they need to be destroyed in order to avoid any data stored on these devices getting into the wrong hands.
Secure IT disposal services
Restore Technology can also help you out with your secure IT disposal. We are experts in IT destruction, our services are secure and include full audit trails for your peace of mind.
Once we have taken an inventory and identified your redundant IT equipment that you don't want to carry with you to your next office, our expert IT disposal team will carry out the secure destruction of your IT assets.
You can even choose to have your redundant IT assets securely destroyed on site in front of your eyes or off-site at one of our secure IT destruction depots. Our physical destruction methods include punching, shredding or degaussing.
Redundant IT disposal process
For our on-site IT disposal, we will bring one of our mobile security vehicles to your business premises where we can perform complete destruction of your spent IT assets.
We will even take away your waste product for careful separation and recycling of raw materials that can be used over again. Certified to the e-Stewards® standard, all of our IT disposal services are carried out in an environmentally responsible manner.
For off-site IT destruction, we will collect your redundant IT assets in tracked, unmarked vehicles and deliver them to our security protected facility to carry out the destruction.
There is no need to worry about the safety of your old IT assets and any data that they may store. Our collection and destruction service provides a fully recorded and reportable audit trail using STREAMS ®, our customer web-based portal.
Whether you choose to make use of our on-site or off-site secure IT disposal service, you will be issued with an official certificate of destruction once your redundant assets have been completely destroyed.
You can use your certificate of destruction for auditing purposes to show your compliance with current GDPR regulations.
A complete end-to-end service
The great thing about working with Restore Technology is that we can offer you an end-to-end service.
Right from auditing your IT equipment and making an inventory, the secure destruction of your spent IT assets, the safe decommissioning of your IT infrastructure, the secure packing and moving of your equipment to your new location, and the professional recommissioning of your IT infrastructure in your new business location.
Protecting your data while moving
When we carry out your IT relocation we are fully aware that we will be safeguarding your company's sensitive data too.
We make it a priority to keep track of all of your data bearing assets during transportation to your new office location. We do this so you will know where they are at all times during their journey.
By using us for your IT moves and changes you can be assured that all of your data is secure, throughout the whole process.
A secure Chain-of-Custody
For your planned office move, it is important that you establish a secure chain-of-custody. This is the only sure way to protect your IT assets and infrastructure during your move.
This will involve adopting multiple security measures, including:
· Using labels to identify which pieces of IT equipment belong together
· Meticulous tracking procedures during transportation
· Limiting access to your dismantled and packed IT assets during transport
· Following all regulatory compliance requirements to prevent data breaches
This step cannot be underestimated as you need to ensure that all equipment remains together so that the recommissioning tasks go as smoothly as possible at your new destination.
The last thing you want to find when rebuilding your office is to discover a box of odds and ends that don't seem to have a home. This is why it is so important to label every single piece of equipment as it is dismantled and placed into a dedicated packing crate.
The convenience of hiring Restore Technology for your secure IT moves
If the process of relocating your office and IT assets is really starting to look like a daunting and stressful prospect, then it makes a lot of sense to put this important job into the hands of our team of secure IT movers.
Most businesses will greatly benefit from hiring a professional team of IT moving specialists. Using a dependable and trusted team such as Restore Technology that understands the correct handling of your critical data and IT infrastructure, and has the training and equipment needed to perform your move, will certainly be a wise move.
Our team of experienced IT professionals understand the complex nature of performing a successful secure IT relocation. We are experts in the management of IT moves for businesses and this is why you can trust us for every aspect of your up and coming move.
We can carry out everything for you right from the planning stage to the decommissioning, packing, moving, and recommissioning of your IT infrastructure at your new business location.
Ensure minimal disruption to your business
One of the best reasons to trust Restore Technology with your secure IT moves is that no matter what size of move you are planning, from single office relocations within the same building to a complete move to a new region, we can fully manage your IT relocation.
This means that your business will be able to carry on with your everyday duties with minimal disruption to your productivity levels while ensuring a keen eye to detail and planning your move to maximum efficiency.
No matter whether you have a one-off IT relocation, or you plan for ongoing regular IT moves, office expansions and changes within your organisation, we can help!
If you need more help or advice in advance of your up and coming office move, do not hesitate to contact our friendly team. We will be pleased to answer any questions you may have about your secure IT move and can offer a fully tailored service to suit your needs.