{"id":1691,"date":"2024-03-03T12:08:58","date_gmt":"2024-03-03T12:08:58","guid":{"rendered":"https:\/\/www.restore.co.uk\/datashred\/?p=1691"},"modified":"2025-09-01T14:42:05","modified_gmt":"2025-09-01T14:42:05","slug":"data-controllers-and-processors-a-match-made-in-gdpr-heaven-2","status":"publish","type":"post","link":"https:\/\/www.restore.co.uk\/datashred\/data-controllers-and-processors-a-match-made-in-gdpr-heaven-2\/","title":{"rendered":"Data controllers and processors: A match made in GDPR heaven"},"content":{"rendered":"\r\n<section id=\"block--block_0924895d17c03afb6f53c73dbdc8d7a0\" class=\"content-block \">\r\n\t<h4>With the EU General Data Protection Regulations in place, GDPR is on the agenda for most businesses.<\/h4>\n<p>&nbsp;<\/p>\n<p>We thought we\u2019d take a look at an aspect of confidential paper shredding and data destruction that relates to GDPR. It all stems from a fundamental element of our shredding process; the fact that confidential data needs to be both controlled and processed.<\/p>\n<\/section>\r\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\r\n<section id=\"block--block_bc6639d8d8dcbff26d4c300317eb34f0\" class=\"content-block \">\r\n\t<h5>Who controls and who processes?<\/h5>\n<p>Put simply, our customers, the businesses for whom we provide our shredding services, are data controllers and we are their data processors. We recognise that data controllers need to prove to the people that they report to that they have chosen competent and compliant data processors.<\/p>\n<p>&nbsp;<\/p>\n<p>As a result, data controllers need to be able to ensure that all procedures are being adhered to and all regulations complied with when confidential data is being processed and destroyed<\/p>\n<\/section>\r\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/06\/AdobeStock_789833701-1024x683.jpeg?_t=1722948638\" alt=\"People stood at a desk\" class=\"wp-image-10330\" style=\"width:499px;height:auto\" srcset=\"https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/06\/AdobeStock_789833701-1024x683.jpeg 1024w, https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/06\/AdobeStock_789833701-300x200.jpeg 300w, https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/06\/AdobeStock_789833701-768x512.jpeg 768w, https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/06\/AdobeStock_789833701-1536x1024.jpeg 1536w, https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/06\/AdobeStock_789833701-2048x1365.jpeg 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div><\/div>\n<\/div>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\r\n<section id=\"block--block_3dc4afbc373b40745930e3ca02c0ec41\" class=\"content-block \">\r\n\t<h5>GDPR compliance and secure shredding<\/h5>\n<p>In light of GDPR, renewed focus is being placed on the secure retention and destruction of personal data. GDPR strengthens data protection legislation and, in the event of a data breach right now, non-compliance results in a fine. Do you know if your current shredding service meets<a href=\"https:\/\/www.gov.uk\/data-protection\"> GDPR regulations?<\/a><\/p>\n<p>&nbsp;<\/p>\n<h5>Compliant, competent, reliable shredding<\/h5>\n<p>There are three areas where you can demonstrate that, as a data controller, you are employing the services of a proficient data processor.<\/p>\n<\/section>\r\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\r\n<section id=\"block--block_8c15357bfbb7efe522adff71e55e5fec\" class=\"content-block \">\r\n\t<h5>1. Accountability<\/h5>\n<p>An ability to show that the shredding process being used is trackable is vital for GDPR compliance. A reputable shredding company will be able to provide a thorough audit trail.<\/p>\n<p>Ensure that your shredding services provider can show that they:<\/p>\n<p>&#8211; Use lockable confidential data consoles to dispose of sensitive documents<br \/>\n&#8211; Never leave any waste unattended<br \/>\n&#8211; Comply with BS EN15713:2009 standards<br \/>\n&#8211; Store all shredded material securely<\/p>\n<\/section>\r\n\n\n\r\n<section id=\"block--block_0e93784cc7c8361f0ca8e41030b46c77\" class=\"content-block \">\r\n\t<h5>2. Cost vs compliance<\/h5>\n<p>Storing documents and data in an unsecured place may reduce costs but it will increase the risk of data breach, fines and reputational damage. By using a regular document destruction service with a trusted supplier, you can remove any storage-related risks.<\/p>\n<p>A fully-accredited shredding company will have the sufficient security levels to ensure the integrity of any data that they process.<\/p>\n<\/section>\r\n<\/div>\n<\/div>\n\n\n\r\n<section id=\"block--block_965094b35dd46a78824427699961865c\" class=\"content-block \">\r\n\t<h5>3. Retention<\/h5>\n<p>The decision to keep paper documents for a fixed period of time will differ from sector to sector. Businesses will have different requirements, and legal obligations, based on the data and documents that they control and manage.<\/p>\n<\/section>\r\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/03\/eye.svg?_t=1722949009\" alt=\"Watch\" class=\"wp-image-13026\" style=\"width:250px\" \/><\/figure>\n<\/div>\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/03\/money.svg?_t=1722949073\" alt=\"Cost savings\" class=\"wp-image-13041\" style=\"width:250px\" \/><\/figure>\n<\/div>\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/03\/efficient.svg?_t=1722949098\" alt=\"Re-do\" class=\"wp-image-13025\" style=\"width:250px\" \/><\/figure>\n<\/div>\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\r\n<section id=\"block--block_2524dfd23c2c8b2ffc567b438dcdd295\" class=\"content-block \">\r\n\t<p>Data controllers will probably know what those requirements are but an experienced shredding company should be able to offer help and advice. As you can imagine, as a fully-accredited secure shredding company here at Restore Datashred we can offer help, support and compliance with all of the factors highlighted here.<\/p>\n<\/section>\r\n<\/div>\n<\/div>\n\n\n\r\n\r\n\r\n<section id=\"block--block_bfdf3f0942ff060075eebf1f8ba5d5ae\" class=\"driving-sec blocknumfig-8140 hasbgimg full-width-text-with-background-block  \" style=\"background-image: url(https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/02\/DATASHRED_CUSTOMERSERVICE_FEMALE-MALE-CHAT-005.JPG.jpg);\">\r\n\t<div class=\"container\">\r\n\t\t<div class=\"row\">\r\n\t\t\t<div class=\"col-md-12\">\r\n\t\t\t\t<div class=\"text-box\">\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<h3 style=\"font-family: var(--museo-light);\">Contact our team now<\/h3>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a class=\"btn-white mx-auto mt-4\" href=\"https:\/\/www.restore.co.uk\/datashred\/contact-us\/get-in-touch\/\">Call Us<\/a>\r\n\t\t\t\t\t\t\t\t\t<\/div>\r\n\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t<\/div>\r\n<\/section>\r\n\n\n\r\n<section id=\"block--block_194eaf3f2a24a88682f1edc87b1fc006\"\r\n\tclass=\"studies-sec featured-posts-grid-block   \">\r\n\t<div class=\"container\">\r\n\t\t\t\t\t<div class=\"row\">\r\n\t\t\t\t<div class=\"col-md-12\">\r\n\t\t\t\t\t<div class=\"text-box text-center\">\r\n\t\t\t\t\t\t<h3>Other News<\/h3>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t<\/div>\r\n\t\t\t\t<div class=\"row\">\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"col-lg-4 col-md-6\">\r\n\t\t\t\t\t\t<div class=\"studie-box text-box\">\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/www.restore.co.uk\/datashred\/resources-case-studies-chp\/\">\r\n\t\t\t\t\t\t\t\t\t<img loading=\"lazy\"\r\n\t\t\t\t\t\t\t\t\t\tsrc=\"https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/03\/CHP-360X194-2.svg\" alt=\"\"\r\n\t\t\t\t\t\t\t\t\t\tclass=\"w-100 img-fluid\">\r\n\t\t\t\t\t\t\t\t<\/a>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"studie-box-footer\">\r\n\t\t\t\t\t\t\t\t<h5 class=\"text-white\">\r\n\t\t\t\t\t\t\t\t\tCHP Case Study<\/h5>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<p class=\"text-white\">\r\n\t\t\t\t\t\t\t\t\t\tCommunity Health Partnerships (CHP) are part of the NHS. They work in partnership to provide high quality health and social care facilities that enable excellent patient care.<\/p>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a class=\"btn-white\" href=\"https:\/\/www.restore.co.uk\/datashred\/resources-case-studies-chp\/\">Find out more<\/a>\r\n\t\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"col-lg-4 col-md-6\">\r\n\t\t\t\t\t\t<div class=\"studie-box text-box\">\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/www.restore.co.uk\/datashred\/beyond-paper-the-importance-of-secure-electronic-media-destruction\/\">\r\n\t\t\t\t\t\t\t\t\t<img loading=\"lazy\"\r\n\t\t\t\t\t\t\t\t\t\tsrc=\"https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/04\/hard-drive-destruction-1024x538.webp\" alt=\"\"\r\n\t\t\t\t\t\t\t\t\t\tclass=\"w-100 img-fluid\">\r\n\t\t\t\t\t\t\t\t<\/a>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"studie-box-footer\">\r\n\t\t\t\t\t\t\t\t<h5 class=\"text-white\">\r\n\t\t\t\t\t\t\t\t\tBeyond Paper: The importance of secure electronic media destruction<\/h5>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<p class=\"text-white\">\r\n\t\t\t\t\t\t\t\t\t\tElectronic media, including hard drives, contain a wealth of personal and corporate data that, if compromised, could lead to significant financial losses.<\/p>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a class=\"btn-white\" href=\"https:\/\/www.restore.co.uk\/datashred\/beyond-paper-the-importance-of-secure-electronic-media-destruction\/\">Find out more<\/a>\r\n\t\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"col-lg-4 col-md-6\">\r\n\t\t\t\t\t\t<div class=\"studie-box text-box\">\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/www.restore.co.uk\/datashred\/a-late-spring-clean\/\">\r\n\t\t\t\t\t\t\t\t\t<img loading=\"lazy\"\r\n\t\t\t\t\t\t\t\t\t\tsrc=\"https:\/\/www.restore.co.uk\/datashred\/wp-content\/uploads\/sites\/5\/2024\/05\/AdobeStock_693205165-1-1024x585.jpeg\" alt=\"\"\r\n\t\t\t\t\t\t\t\t\t\tclass=\"w-100 img-fluid\">\r\n\t\t\t\t\t\t\t\t<\/a>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"studie-box-footer\">\r\n\t\t\t\t\t\t\t\t<h5 class=\"text-white\">\r\n\t\t\t\t\t\t\t\t\tA late spring clean<\/h5>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<p class=\"text-white\">\r\n\t\t\t\t\t\t\t\t\t\tSpring has been a late developer this year, with the first rays of warm sun only really breaking cover in the past couple of weeks, so urging a late spring clean feels apt.<\/p>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a class=\"btn-white\" href=\"https:\/\/www.restore.co.uk\/datashred\/a-late-spring-clean\/\">Find out more<\/a>\r\n\t\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\r\n\t<\/div>\r\n<\/section>\n\n\r\n<section id=\"block--block_19ab26e5afa591761c9290891145ef4c\" class=\"arrow-sec back-to-top-block  gray-background\">\r\n\t<div class=\"container\">\r\n\t\t<div class=\"row\">\r\n\t\t\t\t<div class=\"col-md-12\">\r\n\t\t\t\t\t<ul class=\"arrow-list d-sm-flex d-none\">\r\n\t\t\t\t\t\t<li class=\"d-sm-none d-block justify-content-center\">\r\n\t\t\t\t\t\t\t<a href=\"#\">\r\n\t\t\t\t\t\t\t\tBack to top\r\n\t\t\t\t\t\t\t\t<br>\r\n\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"46\" height=\"44\" viewBox=\"0 0 46 44\" fill=\"none\">\r\n\t\t\t\t\t\t\t\t\t\t<path class=\"stroke\" d=\"M44.0755 22C44.0755 33.2903 34.7056 42.5 23.0761 42.5C11.4465 42.5 2.07666 33.2903 2.07666 22C2.07666 10.7097 11.4465 1.5 23.0761 1.5C34.7056 1.5 44.0755 10.7097 44.0755 22Z\" stroke=\"#077bb8\" stroke-width=\"3\"><\/path>\r\n\t\t\t\t\t\t\t\t\t\t<path d=\"M21.5986 31.5C21.5986 32.3284 22.2702 33 23.0986 33C23.9271 33 24.5986 32.3284 24.5986 31.5H21.5986ZM24.1593 12.4393C23.5735 11.8536 22.6238 11.8536 22.038 12.4393L12.492 21.9853C11.9062 22.5711 11.9062 23.5208 12.492 24.1066C13.0778 24.6924 14.0276 24.6924 14.6134 24.1066L23.0986 15.6213L31.5839 24.1066C32.1697 24.6924 33.1194 24.6924 33.7052 24.1066C34.291 23.5208 34.291 22.5711 33.7052 21.9853L24.1593 12.4393ZM24.5986 31.5V13.5H21.5986V31.5H24.5986Z\" fill=\"#898787\"><\/path>\r\n\t\t\t\t\t\t\t\t\t<\/svg>\r\n\t\t\t\t\t\t\t<\/a>\r\n\t\t\t\t\t\t<\/li>\r\n\t\t\t\t\t\t<li class=\"d-sm-flex d-none\"><a href=\"#\">Back to top<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"46\" height=\"44\" viewBox=\"0 0 46 44\" fill=\"none\">\r\n\t\t\t\t\t\t\t\t\t\t<path class=\"stroke\" d=\"M44.0755 22C44.0755 33.2903 34.7056 42.5 23.0761 42.5C11.4465 42.5 2.07666 33.2903 2.07666 22C2.07666 10.7097 11.4465 1.5 23.0761 1.5C34.7056 1.5 44.0755 10.7097 44.0755 22Z\" stroke=\"#077bb8\" stroke-width=\"3\"><\/path>\r\n\t\t\t\t\t\t\t\t\t\t<path d=\"M21.5986 31.5C21.5986 32.3284 22.2702 33 23.0986 33C23.9271 33 24.5986 32.3284 24.5986 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