{"id":20001,"date":"2025-11-25T17:34:54","date_gmt":"2025-11-25T17:34:54","guid":{"rendered":"https:\/\/www.restore.co.uk\/datashred\/?p=20001"},"modified":"2025-11-25T17:34:55","modified_gmt":"2025-11-25T17:34:55","slug":"your-year-end-data-security-checklist","status":"publish","type":"post","link":"https:\/\/www.restore.co.uk\/datashred\/your-year-end-data-security-checklist\/","title":{"rendered":"Your year-end data security checklist"},"content":{"rendered":"\r\n
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Finish the year as you mean to start the next: organised, compliant, with all your data tucked up safe and secure in watertight confidential disposal processes that put protection at the heart of what they do. Go on, treat yourself!<\/h4>\n<\/section>\r\n\n\n\n
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The most recent Data Security Incident Trends document published by the Information Commissioner\u2019s Office (ICO) covers Q2, April to June 2025, and reports that the number of data breach incidents was 3,242, representing a 6% increase on Q2 2024.<\/p>\n

It would be easy to think that the high-profile cyber-attacks on Marks & Spencer, Co-op, and Jaguar Land Rover, for example, would account for much of that increase and yet, non-cyber incidents made up 76% of reported losses \u2013 a 14% rise over the same period last year.<\/p>\n<\/section>\r\n\n\n\r\n

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What is a non-cyber incident?<\/h2>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t

It is the result of paper and data-bearing devices being mishandled, and colleagues and operatives being undertrained and under-monitored, and it reflects poorly on any organisation\u2019s systems, processes and integrity, regardless of size or scope. With all the data protection and environmental stipulations of GDPR and the WEEE Directive well embedded in this country\u2019s legislation and across business, there are few excuses for not doing the right thing by your and your customers\u2019 sensitive data.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\r\n\t\t\t\t\t\tFind out more<\/span><\/a>\r\n\t\t\t\t\t\t\t\t\t<\/div>\r\n\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t<\/div>\r\n<\/section>\n\n\r\n

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Do you have a checklist?<\/h2>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t

Don\u2019t be an elf-on-the-shelf, leaving the last documents of the year carelessly on display or chucked, last-minute, into the (non-confidential) recycling waste stream. Work through our Restore Datashred checklist and talk to us about actioning anything that feels less than 100%. End-to-end lifecycle data protection is still key for a thriving business.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\r\n\t\t\t\t\t\tRecycling and ESG<\/span><\/a>\r\n\t\t\t\t\t\t\t\t\t<\/div>\r\n\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t<\/div>\r\n<\/section>\n\n\r\n

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What to do, and why: our 9-point plan<\/strong><\/h2>\n

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1. Draw up a data inventory<\/strong> \u2013 what type of confidential information do you collect, where do you store it, what protocols have you set up to protect it, and how does it move through your organisation? Knowing what you have and where you keep it is a critical first step.<\/p>\n

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2. Review your data retention policy<\/strong> \u2013 certain types of confidential data must be kept for specific lengths of time \u2013 usually years \u2013 before secure disposal. Make sure you know what your obligations are to comply with the law, and maintain your business\u2019 integrity in your customers\u2019 eyes by tweaking your policy accordingly. Naturally, you should check you are compliant as you review\u2026<\/p>\n

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3. Keep data secure in between disposal collections<\/strong> \u2013 slotted, lockable wheelie bins and cabinets are a pre-requisite in office and other workplace settings; under-desk and desktop secure cardboard boxes are great for perhaps lower traffic environments and those who work from home. The bottom line is, even if it\u2019s waste, your data must be protected from bad actors \u2013 or human error \u2013 while it awaits collection. This will be a more complex process to get right if you don\u2019t have secure disposal services set up \u2013 you know what to do! Restore Datashred can help.<\/p>\n

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4. Update your compliance policies and procedures<\/strong> \u2013 when many office-based colleagues started working from home in 2020, which has since morphed into the hybrid working model, did you update your home audit procedures to include cybersecurity, physical data protection and disposal processes? In any case, new threats via technology which plays on the capacity for human error, eg, phishing, need to be worked into your organisation\u2019s ways of dealing with challenges and responding to incidents.<\/p>\n

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5. Set up initial and refresher training for all colleagues<\/strong> \u2013 whether your teams work out of office, in office, or are essential workers, they will handle some sort of confidential information as part of their job. Are they all aware, through training, of the mandatory nature of data protection? Can they spot a scam or phishing attempt? As new technology, and new ways of hacking or breaking it, emerge at breakneck speed, so you need to ensure your colleagues are kept up to date. Education is key to helping stem human error.<\/p>\n

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6. Review your third-party agreements<\/strong> \u2013 when you start working with suppliers, partners and third-party vendors, their data protection measures should be audited as a correct and legal fit with your own business protections and imperatives.<\/p>\n

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7. What is your incident response plan?<\/strong> \u2013 the ICO, in tandem with this country\u2019s GDPR legislation, demands an incident report within 72 hours of detection. But there is so much more to consider: customer and colleague communication, ramifications of the exposure, detection processes, colleague training, and so on. Having a Plan B, and a communications plan, are key to your damage limitation.<\/p>\n

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8. Document everything! <\/strong>\u2013 decisions, procedures, audits and training sessions demonstrate accountability and proactive compliance with legal requirements.<\/p>\n

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9. Make sure disposal is 100% secure, for paper and digital information<\/strong> \u2013 no prizes for guessing this would be our final point! Safe, secure destruction, tracked from your place to ours in an unbroken chain of custody, before being shredded and sent for secure recycling is a no-brainer if you have all your secure systems in place. It\u2019s the final piece in the jigsaw of compliant data protection.<\/p>\n<\/section>\r\n\n\n\n

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Don\u2019t let it daunt you\u2026<\/h3>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t

It may look like loads to do, but we bet you have much of our checklist already under control. For any gaps \u2013 and that\u2019s where you need to halt risk from entering the frame \u2013 get in touch with our customer service team on 0800 376 4422. We will help you get your confidential data disposal sorted so you are in watertight, ship shape for 2026. <\/p>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tFind out more<\/a>\r\n\t\t\t\t\t\t\t\t\t<\/div>\r\n\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t<\/div>\r\n<\/section>\r\n\n\n\r\n

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\r\n\t\t\t\t\t\t\t\t\t\tFrom customer information to financial accounts and employee records, organisations are legally and morally obliged to handle confidential documents with care.<\/p>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tFind out more<\/a>\r\n\t\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t

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\r\n\t\t\t\t\t\t\t\t\t\tHow secure document shredding boosts your business\u2019 efficiency, space and safety. Use a professional data shredding company to securely destroy your obsolete data.<\/p>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tFind out more<\/a>\r\n\t\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t

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Finish the year as you mean to start the next: organised, compliant, with all your data tucked up safe.<\/p>\n","protected":false},"author":24,"featured_media":16729,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[18],"tags":[23,61],"resource-type":[],"sector":[],"class_list":["post-20001","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news","tag-news","tag-recycling"],"acf":[],"yoast_head":"\nSecurity Checklist for Data Breach Prevention - Restore Datashred<\/title>\n<meta name=\"description\" content=\"Ensure your data is safe with our comprehensive security checklist. 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