Whether the whole business is relocating or just your IT department, the computers of the company are a top consideration. Sure, you worry about desks and phones and where the coffee machine will go. But the IT equipment and particularly the server are often one of the most key pieces of equipment within the company. So how do you handle an IT department and server move?
1. Plan ahead (a lot ahead)
Most businesses will be able to plan at least 3-6 months ahead when they are talking about a move of the server or the IT department. And this is really the minimum you want to consider. Moving all of the equipment and getting it up and running in the new location needs careful planning and this can’t be done in a couple of weeks.
Create a timetable of deadlines that includes things like critical business commitments, site survey dates and also when the current lease or rental agreement finishes on the existing property. Alongside this, you will want an inventory of everything from personal computers and devices to servers and other business critical technology.
This is also the point to consider bringing in a specialist Server Move Company to handle the actual transfer. This can cut out a lot of work and bring in specialists who do this kind of relocation every day.
2. Look at the new site from an IT viewpoint
Whoever is in charge of finding the new location should either have someone from IT with them or be a member of the team. That’s because you need to assess potential locations from the viewpoint of what the IT equipment needs. This can be anything from network cabling and how long-term maintenance will work through to where all the equipment will be laid out.
The server room is also to be considered at this point. Does the location have adequate electrical capabilities? Can you add the right level of security to the space? Can it be cooled to the right level to make sure the servers function properly? Where can backups be stored away from the main server?
3. Consider the technical specifications
A move is a good time to consider all the technical specification and requirements of the business. If the move is to add space to allow for expansion or new staff, does this mean new equipment? If there will be more people at the new location, then this will mean order new hardware and also supporting office equipment such as desks and chairs. It will mean more phones and other IT essentials as well.
4. Have a continuity plan
It also pays to have a continuity plan, so you know what will happen and what to do if anything goes wrong. A server move company can often help this to make sure it is in place before the move. You should look to ensure there is as little downtime as possible because this dents productivity and profitability.
Part of the plan will be to put in clear communications with everyone involved including customers and suppliers. All members of staff should know what they are required to do and when so that everyone fulfils their side of the move. The plan will also involve backing up all data comprehensively so if something does go wrong, restoring the system will be a simple process.
For the IT team, a relocation involving servers and other equipment can be a stressful one but with the right planning and assistance, the move can go ahead easily. And the business is back up and running with the least possible time lost.
Find out more about our IT and server relocation services and contact us.