Archive and Heritage Scanning Services
Secure Archival Scanning
Archive scanning can be a lengthy process depending on the type of document, not to mention any size, quality and format requirements for digital files, but the benefits make it a very worthwhile process. Archive scanning eliminates the need for physical document retrieval. Customers will not only have secure and easy access without the mess of paper trails, but they can save large amounts of time previously spent scanning and manually transferring files via methods like post.
Want to learn more about our archive scanning services? Get a free quote for bespoke scanning solutions from Restore Information Management.
From NHS digitalisation through to councils’ care records, from legal archives to HR records, organisations across the UK still have large paper archives
These archives are often taking up valuable storage space, are difficult to use and restrict your ability to be agile and effective. Our project team will work with you to provide our archive scanning services and plan a digitisation project to reflect your business needs and strategy objectives. Whether this is simply scanning to PDF, to AI and RPA data discovery. All our archive scanning centres are security-focused and are suitable for confidential document scanning.
Get a Document Scanning QuoteThe benefits of archival scanning services:
More storage space
These archives are often taking up valuable storage space, are difficult to use and restrict your ability to be agile and effective.
Cost efficient
Saves your business the cost of printing, copying and storing physical records.
Greater security
Eliminates the issues of missing or damaged physical documents.
Easier accessibility
Our digital platform allows instant access, retrieval and seamless sharing.
Compliance, security and governance
Secure chains of custody are at the heart of everything we do. When transporting your files for archive scanning, your documents will be transported in a fully GPS tracked vehicle with uniformed drivers. Compliance, security, and governance are at the core of our services. We offer secure rooms for highly confidential material. We monitor our premises with perimeter security and have security systems including intruder alarms and automated access controls on doors. Finally, with ISO 27001 and BS 10008 certifications, regular audits, and stringent data protection measures, you can rest assured that your information remains secure and fully compliant.
Discuss Archive ScanningOur process for scanning heritage documents
We check each record against the supplied manifest to ensure 100% accuracy, before being triaged by one of our skilled operators. They will check the record’s condition before determining the optimal digitisation tools and methods.
Our scanning team are highly experienced in preserving documents during the digitisation process. This includes using specialist equipment to create high-quality resolution images from stationary pages, and flatbed scanners to capture materials without the need to unbind documents or stitch images. All activity is fully recorded, including operator details and timestamps, for accurate reporting and audits.
Where possible, our team can perform minor repairs of damaged records. This may range from unfurling and straightening folds to reinforcing pages using acid-free transparent tape. In the event that any mold is detected, we will safely bag up your documents to either be returned to you or handled by a long-term partner specialising in document restoration.
Following digitisation, the images will be quality checked by our specialist team before being uploaded to a document management system for you to review and approve. No records will leave the facility until the QA process is complete.
Once they are digitised, all completed records will be refolded as received (where size and original inserts permit) and put back in their original box for tracking purposes. In the unlikely event that there is further degradation to fragile documents during this process, we will notify you immediately.
Easier accessibility
Your files are digitised, indexed, and securely stored in a centralised system, allowing instant access, retrieval, and seamless sharing through our digital platform.
Enhanced efficiency
For example, we use the latest Zeutschel OS range of scanners for non-destructive record capture.
Approved by the National Archives and used extensively by The British Library, Zeutschel are recognised as the world leading manufacturer of conservation scanners. These machines can be calibrated at the touch of a button to maintain consistent image quality, regardless of background environmental condition. Additionally, our team have committed several workstations to the post-production process, so scanned images can be cropped, colour-corrected and de-skewed as quickly and efficiently as possible.
You demand, we scan
If you’re ready to get started with document scanning and digitisation, we’re ready to help.
Get your quote