One of the secrets to starting the digital journey in a more affordable and focused way is our digital delivery service.
When you need a specific file or document in your inventory quickly, we can scan it and deliver the file to you electronically.
It makes sense to scan the documents you require or request most often and leave others stored in physical form.
Here are some of the major benefits of utilising our Scan on Demand service
1. Paperlite not paperless – which saves money on going digital
There’s a lot of talk these days about ‘going digital.’ Rightly so because the process can bring businesses a range of business benefits, from fast retrieval to improved compliance and a better experience for the end user.
But what sometimes gets lost in the discussion is that ‘going digital’ doesn’t necessarily need to lead to an entirely paperless operation.
In fact, a ‘paperlite’ solution can be more affordable and just as beneficial.
We’ll help you identify which files are worth scanning so you save money on scanning files you rarely need access to.
The remainder of your inventory can stay where it is – safe and sound in our specialist storage – but ready to be physically delivered to you when needed.
The result? Well, you save a lot of money because you don’t need to scan everything, which would be expensive – and we can help you identify files which are beyond their retention date and could be destroyed.
After all, why take files you don’t need on your digital journey?
2. Same-day delivery
Ordering a scan is super quick with Scan On Demand, and with you within a flash. Well, within reason, of course. Order a scan at 16:59 and even our speediest scanner might struggle to get it there the same day! But it’s faster than arranging a physical delivery, more convenient and better for the planet, too. So, plan just a little ahead of time and you’ll have that file for when you really need it.
3. Secure delivery
It’s up to you exactly how you want your scanned file delivered, but you can be certain it is secure whether you choose email or cloud storage – and in a format perfect for your Document Management System.
4. Careful handling
As for your physical originals. you can be certain they are also being looked after. With 22 million boxes of records in our care across the UK, we have a lot of experience managing delicate documents. It’s up to you whether you destroy the original once it has been scanned or whether you’d prefer to keep it with us. Ask us for advice if you need it.
5. Better for the planet
When it comes to thinking about the planet, scan on demand is good news. Digital files mean no transport emissions, and our facilities are powered by renewable energy.
Our customers certainly love the service, helping to reduce the number of physical deliveries.
“Restore Information Management helped us to identify the records which are most frequently requested. This helped us drive efficiencies in our service, provide long-term cost savings but most importantly to support our vision to deliver a more efficient, fully digital property market.”
Eve Foster, Central Operations Manager at HM Land Registry,
Further insights
