Professional Document Scanning Services
Save time, strengthen security and support compliance with a professional document scanning company operating nationwide.
Restore Information Management’s secure document scanning services help organisations digitise their paper records quickly and accurately at any scale. From one off projects to full scale bulk scanning, we keep everything quick and fully compliant.
Whether you need to scan archive documents or specific files, our services integrate seamlessly with your workflow. After scanning, your documents are searchable and easily accessible, so your team can find what they need, whether they are WFH, hybrid, or in the office.
Our nationwide capacity of over 50 facilities means you are no more than two hours away from us, guaranteeing a fast turnaround and quick access to your vital information.
The benefits of our document digitisation services
Digitise paper documents into searchable digital records that can be securely accessed from any location at any time.
Save Space
Reduce reliance on filing cabinets and free up office space by digitising paper records.
Get Things Done Faster
Everything’s at your fingertips in seconds, which means less time searching and more time doing.
Supporting Hybrid-Working
Enable secure access to scanned files across remote, hybrid and office-based teams.
Share with Ease
Scanned documents are easy to share digitally, making teamwork smoother and faster.
Make Important Documents Last
Preserve important records in durable digital formats for long-term access.
Better Compliance
Safeguard information with secure digital and physical storage.
Faster Decision Making
Save time by retrieving documents and sharing insights in real-time.
Secure document scanning and archiving
Document digitisation reduces the security and operational risks associated with storing paper documents on-site.
We securely scan documents into encrypted digital formats, providing controlled access to sensitive information. If you choose to retain the originals after scanning, we can transfer your records into our secure storage facilities, which benefit from 24/7 monitoring and controlled access.
Our services align with recognised standards including ISO/IEC 27001 and BS 10008, which demonstrates our commitment to protecting sensitive data as part of best practice for operating electronic ISMS.
Stay compliant with confidence
Balancing paper and digital storage helps you meet industry regulations while keeping your records secure and accessible. Our document scanning services support:
GDPR
Ensuring secure storage and easy retrieval of personal data.
BS 10008 Electronic Information Management
Maintaining legally admissible digital records.
Cyber Essentials Plus
Protecting your information from cyber threats.
Ready to start scanning your physical documents
Request a document scanning quoteWe make it easy to digitise your documents while keeping everything secure and organised. Here’s how it works:
- Pack your documents securely in boxes – we can provide these if needed.
- Clearly label any files that need to be kept separate.
- Remove unnecessary duplicates or outdated documents before sending them.
- Alternatively, our fully compliant team can do the above for you!
- We’ll arrange collection at a time that suits you.
- Your documents will be transported in secure, tracked vehicles to our scanning facility.
- Chain-of-custody tracking ensures files remain safe throughout the process.
Our team carefully prepares your files for scanning, including:
- Removing staples, paper clips, and bindings.
- Flattening pages and making minor repairs for a high-quality scan.
- Organising and indexing files for easy retrieval.
- Documents are digitised complying with our list accreditations and certifications ensuring legally admissible electronic records.
- Cybersecurity is prioritised with Cyber Essentials Plus standards, protecting your digital files from threats.
- Files can be converted into various formats (PDF, TIFF, searchable OCR, etc.) for easy access.
Once your paper files are digitised, you have options:
- Secure Digital Storage – Store your files in a cloud-based or on-premise system for easy access.
- Physical Document Storage – Keep essential paper records in our ultra-secure storage facilities.
- Certified Document Shredding – Securely destroy unneeded documents to reduce paper reliance.
Bulk document scanning services
Bulk scanning is ideal for businesses with large amounts of documents that need scanning within defined timeframes. This may include healthcare providers, public sector organisations or businesses maintaining extensive archives.
Structured high-volume workflows support a wide range of formats and ensure consistent indexing, quality control and secure handling. Once digitised, records can be securely accessed, distributed or integrated into digital systems, reducing reliance on physical retrieval.
Alternatively, for options beyond our scanning services you can explore our range of ‘phygital’ solutions.
Integrate scanned documents with EDRMs
We can provide various services to help manage and maintain your digitised documents, including document management through RestoreOnline, our EDRMs.
RestoreOnline is a digital platform used to store, manage, track and access documents, and combined with our professional scanning services, your organisation can:
- Improve document management and file organisation
- Save time spent searching for physical documents
- Free up physical space as you go paperless
- Reduce the risk of lost or damaged files
- Improve access to files across your organisation by storing all documents in one secure database
- Streamline document distribution
Find Out More
Trusted by organisations across the UK
Our scanning services
Request a Document Scanning Quote
Get your quoteDocument Scanning Services – Frequently Asked Questions
We scan documents in high resolution (up to 600 DPI) and provide files in PDF, TIFF, JPEG, or fully searchable OCR-enabled formats, whatever works best for you. Our team works closely with you to select the most suitable format for your organisation, ensuring a smooth transition to digitisation.
Yes! With OCR (Optical Character Recognition) scanning, your documents become fully searchable through specific words, phrases or reference numbers, making it easy to find the information you need.
Security is a key part of our secure document scanning services. Files are securely collected and transported with tracking and a chain of custody at every stage. All scanning takes place in our secure facilities under strict data protection measures, and our staff are fully vetted, ensuring confidentiality.
Yes! We can format scanned documents to integrate seamlessly with your existing document management or enterprise content management system. We also offer a complete document management service to save your company time on retrieving and organising documents.
Once scanning is complete, you can choose what happens to your physical documents. Files can be returned, placed into secure document storage, or confidentially destroyed in line with your organisation’s retention policies. If required, documents can also be stored offsite and retrieved later or scanned on demand.