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Could a clean-desk policy help with your shredding process?

As well as causing more than their fair share of heated arguments in the office, messy desks can also act as a huge risk when it comes to data protection. As such, it’s becoming increasingly common for employers to put clean-desk policies in place. As well as clearing up the unnecessary clutter from colleagues’ desks, these policies can also prevent data breaches as well as encouraging employees to be more responsible and diligent.

What is a clean-desk policy and what are the benefits?

It’s not exactly surprising to learn that a clean-desk policy is pretty much what it says on the tin! Yet, it is something that is being implemented by more and more businesses. By introducing a clean-desk policy, you’re encouraging your staff to stop leaving documents lying around, and in turn, helping with your document shredding process.

With lots of companies now using hot-desking, work stations are often being accessed by unauthorized members of staff, which makes it all the more important for employees to take more responsibility for the sensitive documents they’re responsible for. A clean-desk policy simply means that employees are responsible for removing all documents from their station at the end of the day, which will help to reduce the chances of sensitive data falling into the wrong hands.

One of the biggest benefits of a clean-desk policy is that it helps to educate your employees about the risks associated with improper document disposal and allows them to take ownership. It’s something that becomes habit over time too, which can only be a good thing. By enforcing a simple clean-desk policy, you can start to address some of the most common security risks associated during the storage period of your documents.

Secure storage

Of course, if you’re going to enforce a clean-desk policy, you do need to ensure that your employees have access to a secure storage facility for documents. There are plenty of secure storage solutions that can be utilised inbetween our paper shredding services, including lockable consoles and cabinets.

Secure disposal

When you no longer need the documents, there’s no point in holding onto them. It’s vital that you ensure that any sensitive documents are disposed of in a confidential manner when they’re no longer needed. If you don’t have the need for a regular shredding service, then a one-off paper shredding service will help you to relax in the knowledge that your documents have been safely disposed of.

Our on-site shredding team will come to your business premises in a specially built van to shred all of your documents as and when you need it. This means that your documents will be shredded to a legally sufficient standard that complies with data protection regulations related to shredding. This will minimise the risk of data being compromised, and you can even appoint a member of your own team to oversee the process. What’s more, we’ll even give you a certificate that guarantees that your documents have been disposed of in the most secure way.