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Restore Datashred News

New year’s goals
/ Categories: January

New year’s goals

Ready, steady, shred!

Whichever industry you work in, your business generates vast quantities of confidential information on paper and digital media and we can find ourselves drowning in data if we don’t get a firm grip on managing it.

With 2020 in its infancy, now feels like the right time to shake things up, give your in-house shredder the boot – which, after all, is only as secure as your waste collection/recycling provider – and adopt some new habits around information and records management across all formats.

Before you start throwing out paper and digital media, though, your goal should always be a properly implemented Retention and Disposal Policy, in which the statutory lifespan of all the types of document your organisation generates is recorded. Having this framework means that your confidential information can be stored, monitored and destroyed correctly at the end of its shelf life. Working with a professional data shredding company like Restore Datashred will help protect your customers’ and employees’ confidentiality and your reputation, as well as helping you meet your sustainability goals.

There are three areas where we believe we can help you update, modernise and implement smooth processes that will enhance security, clear valuable floor and storage space, and save money.

1. Get a firm grip on the information cycle: GDPR and increased corporate social responsibility mean that secure data shredding should play a major role in helping you dispose responsibly and sustainably of your sensitive information (see ‘giving your in-house shredder the boot’, above). By working with records management and shredding professionals to set up and implement a compliant Retention and Disposal Policy, you will put the high-risk strategy of using filing trays and drawers as resting places for confidential information out of action. Being in full control of file and asset tracking, supplying audit trails and certificates of destruction for every transaction will all help reinforce the security and confidentiality of your business with your customers.

2. Change your office environment: make being in control of your information part of the furniture! Data protection stems from how your office is laid out and from making security a core feature of that layout. Restore Datashred makes it easy for everyone at your organisation to gain the habit of compliance by supplying a range of easy-to-use lockable secure cabinets and consoles that sit unobtrusively under desks. Designed in a number of sizes and colours to suit your office aesthetic, these secure bins offer a safe place to store redundant paper assets, away from prying eyes, until we come to collect and shred them, either on- or off-site, followed by the swift provision of a certificate of destruction.

3. Manage your budgets more effectively: did you manage to tackle or complete the goals you set last year on time and to budget? Here at Restore Datashred, we offer end-of-life document shredding services that are tailored to you. Whether you have regular five-sack collection requirements or irregular five-tonne pick ups following an annual clear-out, one of our specialist fleet will be at your service. If you prefer to watch your assets tip directly from the security bin on to the shredder blades that’s not a problem – our on-site mobile vehicles are perfectly equipped to help. Regular collection schedules; online access to timings, audit trails and certifications; state-of-the-art vehicles and machinery, and professionally trained operatives all add up to a smoother, more efficient process – and every step is backed by our first class customer service.  

We think you’ll agree, these are all positive outcomes for a new year’s strategic focus on managing your confidential data.

Also good to know…
· Restore Datashred is serious about security – we are BS EN15713:2009 accredited, among others, so your assets will be treated with the respect they deserve
· Our customers rate us as ‘Excellent’ on TrustPilot

Don’t flounder!

Speak to a member of our friendly, knowledgeable customer service team on 0800 376 4422 to find out how Restore Datashred can help your data management, protection and compliance go swimmingly.