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Top 4 Business Benefits of Secure Paper Shredding
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Top 4 Business Benefits of Secure Paper Shredding

As a business owner, you’ll always be looking out for ways to streamline processes, improve efficiency and save time and money. One of the ways you can do this is by improving the way you dispose of confidential documents.

Right now, you might just shred documents with an in-house office shredder. For small companies who don’t process confidential data, this might be enough. However, larger organisations, particularly those that handle personal data or confidential documents, are likely to be using the services of a secure paper shredding company.

We’ll take a look at how companies that aren’t using an outsourced shredding service could save money. But we’ll also explore how businesses that use ad-hoc shredding services can save even more by having regular on-site shredding.

Save Time

Companies that have their own in-house shredding machine should take stock of the amount of time that’s being wasted.

The hours spent by staff collecting documents and feeding them into the shredder might seem minimal, but on a daily, weekly and monthly basis they can add up. Especially when you add in the time it takes to remove staples, paper clips, rubber bands and binders.

Companies that have recognised this will often use an external shredding company to occasionally collect and shred documents. However, moving to a more regular shredding process can help to remove the pressures associated with collecting and preparing documents.

Using a regular on-site paper shredding company will ensure that you can monitor the whole process from the moment of collection to when a certificate for proof of destruction is produced.

Minimise Spend

All of the time that you’ve saved freeing up your staff to concentrate on more important things will ultimately result in cost savings as well.

You can reduce costs relating to leasing or buying in-house shredding equipment as well as electricity use and any maintenance or repair costs.

With secure document containers able to hold up to 300 lbs of paper, it would take a standard office shredder 26 hours to shred the same amount of paper. Staff hours that would certainly be better spent elsewhere.

Reduce Risk

An accredited secure paper shredding company will make sure that all document destruction meets all required regulations, legislation and compliance.

With the GDPR deadline imminent, ensuring that data is processed safely and securely is vital.

Minimising the risk of a data breach will not only save a business from damaging their reputation but also avoid a sizeable fine.

Save the Planet

As well as monetary savings, increasing the frequency of your on-site shredding can affect the environmental impact of your business.

At Restore Datashred, we go as far as to quantify this by providing waste reports which show the effect that recycling your confidential documents has had.

For example, here are the environmental statistics that a company could attribute to recycling 4,600kg of paper:

Fact: It takes 17 trees to make 1 tonne of paper

The company saved 79 trees from being felled.

Fact: By recycling paper you use 55% of the energy that it takes to turn wood to paper.

The company saved 19,320 kilowatts of energy. This is enough energy to power a refrigerator for 10,325 days.

Fact: By recycling you use 42% of the energy that it takes to turn wood to paper through pulping

The company saved 147,200 litres of water. This is enough to fill 1,635 baths.

Fact: If paper is disposed of in landfill it produces both CO2 and methane.

The company saved 2,760kgs of CO2. This is the equivalent of travelling 3,988 km by car.

If you’d like to find out how much time and money your company could save by using the regular on-site shredding services of a secure document destruction company, call the team at Restore Datashred today on 0800 376 4422.