Information security could stop your hybrid working plans before they take off; or worse, put your business at real regulatory risk. But before you drag everyone back to the office, take a moment to find out how phygital information management can keep your information safe.
The best of both worlds
Enjoying the best of both worlds is the core principle behind phygital information management, not unlike hybrid working! While hybrid working lets you enjoy the best of both in-office and remote work, phygital helps you seamlessly store your information digitally or physically as appropriate.
Because some information is best kept on paper. Sometimes there’s a legal requirement to do so. Sometimes the investment in digitising every scrap of paper just isn’t worth it.
But paper information is a real headache for hybrid working. If records remain within the office, your information is safe and secure. But anyone working remotely can’t access the information they need. And if workers start taking physical files home with them?
That opens you up to serious risks to your security and your regulatory compliance.
Find out moreThe security risks of hybrid working
If staff are taking files home, how do you find your information when you need it? Is that file in the office? Did someone take it home? Who? Where is it? When will it be back?
Unless you can track the movement of each file, a regulator is unlikely to be happy with your audit trail. And even if you can keep track of all your records, can you keep them safe?
When your records are being carried about, they’re just one absent-minded moment from being lost, damaged, or improperly disposed of. Theresa May’s travel schedule was left on a train. A ‘soggy heap’ of Ministry of Defence documents turned up at a bus stop in Kent. Patient records ended up in a residential wheelie bin. All absent-minded moments that led to data breaches and the regulatory scrutiny, damaged reputations, and broken trust that follows.
Not to mention the risk of fines. Not something you want for your organisation.
If all your information was digital, things would be easier. Your team could access the information they need from wherever they are, at the same time if needed. Encryption adds an extra layer of protection to lost files. And your teams are less likely to lob their laptop in the wheelie bin.
But investing in a wholesale digital transformation risks spending far too much to empower hybrid working. Which is why phygital information management is probably the better answer to the problem.
Phygital security, lower price tag
Phygital information management lets you create a combined physical and digital information library, giving you the best of both worlds. When it comes to hybrid working, phygital saves you money, saves even more space (and money), and keeps your information (and your business) safe.
Saving money
The money savings come from the targeted digitisation phygital is known for. Instead of scanning every scrap of paper, you only digitise what makes sense. You could digitise only the records your hybrid teams need, giving them safe and secure access without a hefty price tag of scanning your entire information library.
Saving space
Your remaining records rest in secure, off-site storage. Local facilities with same-day delivery mean you still have easy access to your files, but they don’t take up space in your office anymore. You can make better use of your expensive real estate. Or, with hybrid working already reducing your need for space, you could downsize to smaller premises, saving even more money.
Saving your business
Which all sounds good except you can’t predict the future perfectly. Otherwise you’d be holding lottery tickets rather than reading this. So there will probably come a time when a hybrid worker needs a file that hasn’t been digitised. Does this mean they’re back to carting around a physical file, with all the security risks that entails?
Not at all. The best phygital information management offers flexible, on-demand digitisation. Same-day scans of any record in storage keep your teams working interrupted. And, more importantly, you don’t need a crystal ball to keep your information secure at all times.
The best of both worlds
Hybrid working presents so much potential for your business. Information security is vital to keep that business trading. You don’t need to choose between the two; phygital information management can keep your data safe while letting you enjoy the benefits of hybrid working.
And if your teams are already carrying physical files home and back, you don’t need to break the budget to secure your information. Find out how we can take you phygital so you can keep hybrid working plans in place.
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