Many organisations aren’t ready to go completely digital. But just because you can’t dive into digital transformation, doesn’t mean you’re stuck on the shore. We reveal how phygital information management helps you wade into the waters at a pace that’s right for you.
Is going digital all at once right for you?
Digital transformation can save organisations time, money, and space. It unlocks your information, making it easier to access, easier to use, and easier to realise the value in the data you’re holding. It even opens the door to automated workflows, machine learning, and AI models that could make your business even more efficient.
So it’s no surprise that a lot of business leaders want to take their entire organisation digital all at once. This kind of binary approach makes sense for some businesses, and we’ve certainly helped plenty of our customers flip their own digital switch like this.
Find out moreBut for others, investing the time and money into this switch isn’t the best use of their resources because:
The investment isn’t available . It might be tied up in other projects. You can’t delay other projects in favour of digitisation. Or you just don’t think scanning every scrap of paper you possess is the best use of the budget.
The organisation isn’t ready. You’re legally required to use paper for some purposes. Some teams can’t use the hardware/software needed. Certain stakeholders demand paper records. Or your customers just want letters instead of emails.
Your information is already hard to find. Missing metadata means you frequently don’t know where a file is or what’s in it. Scanning the files would just shift the problem from paper to pixels; your information would be hidden in PDFs instead of print-outs.
Organisations in these positions may not be able to entirely digitise yet. But phygital information management means they’re not barred from the benefits of digitisation.
Phygital works at your pace
Rather than making you choose between physical or digital records, phygital information management allows you to pick the right medium for the right job. You digitise records where it makes sense to do so, and securely store the records best kept on paper. This approach means you can start enjoying digital benefits regardless if what’s holding you back.
Investment isn’t available? Phygital gets you digital benefits without the price tag
Not ready for digital? Phygital helps you digitise at a pace that’s right for you
Information hard to find? Phygital makes it easier and makes your eventual transformation smoother, quicker, and cheaper
Phygital transformation is kinder to the budget
If budget concerns are hindering your digital transformation, phygital is the answer.
Instead of scanning your entire records library, a phygital approach helps limit your focus on your day-to-day operations. After all, this is where the real benefits are to be found. Digitise your active information, with processes in place for handling new paper, and your business is functionally digital.
Any inactive information can remain in your physical archive. Should you need a paper record, you can digitise it. Otherwise, your paper records can rest safely in secure storage until they’re ready for secure, compliant destruction.
It’s functional digital, without the hefty price tag.
Phygital enables digital at your pace
Parts of your organisation not ready for digital? Phygital lets you bring the benefits to the parts that are.
This might mean digitising for teams who are ready today and giving the rest of the business time to upgrade systems and processes. It might mean internal digitisation while your customer communications stay on paper (or vice versa). It might mean a gradual roll-out across the business to stress-test systems and processes.
Whatever the need, you don’t have to sign up to a big on/off switch. Instead, you can preserve paper for the parts of the business that still need it, while enjoying digital benefits elsewhere.
Phygital makes information easier to find
If you can’t find your information today, lifting the lid on your records and sorting them all is a huge barrier to your digital transformation.
Importing all this missing metadata is a key part of going phygital ; it’s how you determine which records are worth digitising and which should remain in storage.
And you feel the benefits before you fire up a single scanner:
- Your digitisation investment is transparent, data-driven, and based on facts rather than guesswork.
- Your information is easier to find, whatever format it’s in.
- Your regulatory compliance is stronger; a regulator won’t find you unable to find information.
And with all your information easy to find, and your digital systems and processes already in place, your eventual digital transformation will be smoother, faster, and cheaper. You won’t be simply moving your information problems from one format to another: those PDFs will be as easy to find as your print-outs.
Phygital today paves the way to your digital tomorrow
Phygital information management is the best of both worlds: digital records where they make sense, physical records where they’re best kept. So whatever your ultimate digital goals, phygital can help you begin your journey today.
Wondering what that journey looks like? Take a look at how your organisation can adopt phygital information management . Or speak to one of our team; they’re always happy to answer any questions you might have.
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