Secure NHS-approved storage for care home records
Save time, money, and space by letting us manage your paper archive in NHS-approved facilities just two hours from your front door.
Physical records are costing you money
With digital care records becoming the new standard, care homes are moving into a digital future. But that doesn’t mean the paper has vanished. In fact, it’s still taking up plenty of space, and therefore costing you plenty of money.
Because regulations require you to retain records years after you stop regularly accessing them. Those records lurk in their filing cabinets, their boxes, on their shelves.
Wasting time whenever someone needs to dig through the disorganised stacks to find an old file.
Creating a risk that a regulator will decide your security isn’t strong enough.
And blocking revenue streams. Because the space those paper records are taking up is space you’re not using for residents.
And you are, at the end of the day, a home for your residents, not stacks of paper.
So how do you stop losing money on paper records?
Keeps your records within easy reach – how about same-day delivery?
Organises your records so it’s easy to find the one you’re looking for
Keeps your files so secure even Danny Ocean is left stymied
Offers digitisation support from ad-hoc to full blown transformations
Manages your retention policies so you only store the files you’re required to
Offers secure destruction of any files you no longer need
“Some of our bedrooms were overflowing with boxes of documents. With support in creating a more structured system, we now have more rooms which allows us to care for more children.”Asfand Mahmood, Finance Manager at Your Chapter
Most importantly, you want a resourceful, dedicated team who will take ownership of your problems and deliver prompt solutions. Put that all together and you get Restore Information Management.
Easy access
Wherever your records are, you need easy access to them. Even if you only need to retrieve them for reviews or audits, you don’t want to spend days waiting for them to arrive, nor spend hours digging through boxes.
So the first thing we do is make them easy to find. We index and catalogue every record you place into our care, using the data structure you need so you can find a record by patient name, number, even keyword.
And our web portal knows no sleep, so you can explore and manage your inventory 24/7. By comparison, our drivers know sleep very well, but that doesn’t stop them providing you with same-day delivery of your records. It’s one of the benefits of our UK-wide network of local, secure storage facilities.
Speaking of secure…
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Secure Storage
You might need easy access, but your reputation (and regulatory compliance) relies on keeping your residents’ private information away from prying eyes.
Which is why our NHS-approved facilities aren’t just fitted with the latest in anti-intruder technology. Aside from frustrating the cattiest of burglars, your records are also protected by cutting-edge anti-fire and flood technologies, as well as temperature and humidity controls that keep your paper perfectly preserved in perpetuity.
Try saying that five times fast.
Secure local storage
Keeping the regulator at bay
When it comes to regulations, we collect accreditations like Pokemon, catching them all so you can prove you exceed the legal requirements. Not to mention proving to your residents and their families that you can be trusted with their personal information.
And at some point, your trust and compliance will rest on you not storing a record and destroying it. So we keep you compliant (and keep your costs low) by letting you know when you no longer need to store a record in line with your retention policy. We can even destroy it for you and provide a lovely certificate of secure destruction for your audit trail.
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Digital support at your digits
Digital care records are the way forward. Which is why you’ll also receive the full spectrum of digitisation support from Restore Information Management.
Found yourself needing a digital copy of a paper record in storage? We’ll provide a same-day digitisation through our Scan on Demand service.
Looking to take your paper records digital? We can help you figure out what’s worth digitising to keep costs low. And if you want support for an entire digital transformation, we’ve NHS-approved digitisation systems and processes ready to take you the whole way.
Speak to usSave time, money, and space today
Our resourceful team members are waiting to listen to your needs and put together a bespoke solution for you. Speak to them today so you can save time, money, and space as soon as possible.
Take a look to see how we’ve helped others
Give our friendly team of experts a call on 01293780075 or complete the form below.
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