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Legal document storage and management 

Helping law firms protect what matters most

We know you well enough to know that your time is precious. And that managing your sensitive legal documents isn’t always the best use of it. More than ever now, when you’re looking to keep costs low for customers struggling with the cost of living, while still delivering high-quality service.
 

You deserve Relentlessly Resourceful

When time really is money, we'll free it up. Because it takes you time to handle statutory retention periods, time to search for critical documents and time to ensure full compliance and security. And we'll free up your valuable office space too. Because you may also have spent time worrying about not having enough room. And that’s just for starters, we can do more if you want us to. 
 
For the legal sector we:
 
  Store over 6,400,000 archive boxes
 
  Manage over 139,000 collections/retrievals per year
 
  Working with over 1,500 legal firms
 

Free up space whilst maintaining access 

It’s one thing freeing up valuable space and knowing that your legal document will be safe at all times in our highly secure off-site storage facilities - with state-of-the-art intruder systems including lock and keypad access and CCTV. It’s another thing knowing you’ll have immediate access to important files as and when you need them. Which also happens to support home, office or blended working practices in exactly the way that you need. It's all part of our promise to make things better.
 

Manage your inventory 24/7   

We make things easier with the Restore Records Management Customer Portal. You can view your full inventory; retrieve the legal files you need back and request the collection of files you would like to be added or returned to our secure storage. And we help you maintain and improve customer service levels too - by returning files either same-day or next-day to suit.   
 
We’ll give you the tools you need to see clearly which documents you need to retain, which to destroy, and which to digitise so you can move away from your reliance on paper. So, as well as helping to minimise your non-billable time, we'll save you costs on storage too.  
  

Document retention Strategy   

Understanding how long you're duty-bound to keep records is crucial, but using our secure storage makes retention schedules easier for your team to handle. And on the destruction date, we can help with compliant document shredding with a secure chain of custody from first to last, and proof of destruction supplied.
 

Supporting a paper-lite way of working 

We know how important it is for you to find the perfect balance between convenience and confidentiality. But with our Scan on Demand services - we'll scan only the documents in storage that you need, as and when you need them, and deliver them to you securely - through either our customer portal or your Secure File Transfer Protocol (SFTP). As well as saving time with a quick turnaround, you can also save money by only scanning the documents you require. 
 
  Easy access to your information   
 
   Improved information workflow  
 
   Increased efficiency 
 
   Helps reduce your carbon footprint by reducing unnecessary transport costs.
   

Don’t take our word for it 

Every customer has their own story to tell, and their own reasons to think that we really are Relentlessly Resourceful.   
Fenwick Elliott LLP   
 
"The personal relationships their team creates before, during and after the relocation process give you a level of trust and belief that your account really matters to them. This engagement enables honesty from both parties, which in turn gives you the best service as an individual customer."   Daniel McDonald, Senior Clerk,   
 

Get in touch 

Whether you're a law firm, a barrister’s chambers or a solicitor’s practice, being resourceful is at the heart of everything we do. Get in touch to see how our service can help reduce your non-billable hours.

 

Our records management service offers the legal profession...

  •  Over 50 locations across the UK
  • GPS-tracked collections and deliveries from storage facilities near you
  • Secure storage with 24/7 security entry systems and CCTV
  • Operate to the highest industry standards and accreditations
  • A stable environment with temperature and humidity control
  • Deep storage for deeds, wills, financial and medical records that must, by law, be retained for many years
  • Desktop control through online tracking software, which enables access at the touch of a button, audit trails and proof of an unbroken chain of custody

What our customers say about Restore Records Management

Royds Withy King

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Royds Withy King

 

Restore Records Management makes us feel looked after and appreciated as a client, whereas our old supplier viewed us as just a number.

View case studies

Mayer Brown LLP

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Mayer Brown LLP

 

Restore Records Management had been managing documents for the Records Management team.

View case studies

Why store documents?

As a company, you handle confidential information on a daily basis, and are entrusted by your staff, customers and suppliers to protect this information. Data protection legislation also places a legal duty on businesses to protect confidential information, with unlimited fines for those who fail to do so. This includes all methods of information storage, not just paper documents. If a breach in security does occur, the Information Commissioner’s Office (ICO) has the authority to impose huge fines in the instance of non-compliance with data protection legislation.

For many organisations, information is the most important and most valuable commodity they own. No company can afford to underestimate the cost, to both their reputation and their bottom line, of information falling into the wrong hands. In an increasingly competitive business environment, your company’s integrity, reputation and prosperity depend upon the secure handling, storage and destruction of sensitive information.

Why Restore Records Management?

Our facilities have secure entry systems and CCTV monitoring round the clock. Our facilities are temperature and humidity controlled that include fire suppression systems. Boxes are stored on specialist racking to protect your documents. Boxes are barcoded and tagged to be easily traced for retrieval and collection.

Our vehicles are GPS-tracked with vetted drivers and operatives at every stage.

Moving your archives over to Restore Records Management could not be easier with our teams managing the whole process on your behalf to save you time and money.

On-going the pick up and retrieval of your boxes can be actioned directly through our RSWEB software or via our admin teams who are on hand to facilitate the movement of your files.

 

Records Management Certifications and Memberships