Moving out of your old offices to a more suitable location can be both exciting and incredibly scary, especially for those staff members that are put in charge of managing the office relocation.
Here Restore Technology takes a look at some of the most important things to consider when you are planning to relocate your company office. Remember that we are here to help you with your move from your IT relocation to helping you securely dispose of your redundant IT assets and equipment.
Our targeted assistance can help provide you with highly secure services across the lifespan of your IT assets.
Our IT Relocation Services
Setting up and deploying your new equipment
Relocating your IT assets when moving your office
Re-marketing your unwanted usable assets
Secure destruction of redundant assets
Recycling recovered raw materials to reduce your environmental impact
To move or not to move?
An eye-opening survey conducted by E.ON found that moving office premises is the second most stressful task that business owners and operators have to deal with. As a result, it was found that a whopping 78% of companies actually stall or delay their plans for moving, instead opting to remain working in unsuitable, cramped and costly facilities just to avoid the actual stress involved in moving.
As a person responsible for your move, don’t let the stress of moving put you off. As long as you plan well ahead and keep the disruption to a minimum your move will be good for the future of your company.
Restore Technology has the scope and expertise required to provide what we believe are the most secure, sustainable and efficient IT lifecycle services in the UK. We have helped many thousands of businesses of all sizes with our IT relocation services, so can speak from our own long history and experience when talking about your important relocation considerations.
1. Work out your IT relocation budget
Before you can put any of your moving plans in motion you need to know how much your office relocation is going to cost. The costs of moving can quickly add up and budgets overspent, so always plan a little leeway with your budget to cover unexpected issues such as delays, equipment breakdowns and replacements. There are so many hidden costs within all of these considerations. It can help to work with a company that will do a complete fit-out of your new offices so that everything goes as smoothly as possible with your move.
2. Work out who needs to know that you are moving
Obviously, all of your staff will be aware of your office move, but you need to have a plan in place to reach others that need to know of your relocation. We are talking here about your company clients or customers, your business suppliers, contractors, local council, HMRC and Companies House, your bank, creditors, insurance company, equipment leasing company, as well as your utility suppliers etc. Don’t forget to edit your details on Google Maps to make sure that people don’t get sent to an empty office after your relocation!
3. Review your office furniture needs
Planning an office relocation can be a great opportunity to conduct a bit of essential housekeeping. You can take this chance to clear out any worn out or broken pieces of furniture, or even look at replacing everything entirely. While it may be a costly option to choose to set up your new office with brand new office furniture, it can actually make your office relocation a lot easier. Taking along your old furniture with you could mean needing to look at replacing it sooner rather than later, which could be more costly in the long term when you add up the furniture relocation costs and eventual replacement.
IT relocation considerations
Your business systems all work on a delicate infrastructure made up of your IT equipment assets and data servers. How you relocate your IT and electrical equipment is incredibly important because you will want it decommissioned carefully, transported safely, and recommissioned correctly at the other end.
It is essential that you take special steps and precautions for the safe removal and reinstallation of your equipment, especially with regard to your company servers that are particularly delicate in nature and have to be handled with great care.
– Desktop audits
Each of your staff’s desktop setups will be highly individual and unique to each user. This means that moving your office desktop computers will involve more than simply dismantling and rebuilding them in a random order at your new office location. Have your desktop computers audited with Restore Technology.
We will carefully label and document each piece of equipment before dismantling and packing for your move. Once moved to your new office, we will then recommission each desktop to leave them exactly as they were before your move. This includes connecting them back up to your network infrastructure.
– Data Centres & Servers
Your servers contain critical data that needs to be handled very carefully. Often made from delicate or fragile components, your physical server relocation needs to be done with minimal downtime and packed in special server-specific packaging that helps to reduce the risk of damage and breakages during transportation.
Your server equipment is not something that can be easily dismantled and left sitting around for a long time. Data failures can result from incorrect storage and mishandling as well as from the risks of static build up causing internal damage.
– Protecting your data
You have a duty by law to protect the sensitive data that your company holds. When planning to move your IT infrastructure you will not only be moving your physical IT assets but also your confidential data. You cannot risk any of your data being lost through a careless data breach while moving your data storage devices.
Restore Technology will carefully audit and document every single piece of your IT equipment and data-bearing assets. Each asset is then tracked all the way through your move – this means that you will remain aware of their location at all times.
– End of life IT disposal
It is pretty much inevitable that you will discover some data-bearing IT equipment that will need to be disposed of before your office relocation. There is little point moving old, redundant and broken IT equipment to your new offices if they provide zero value to your business operations
Here is where Restore Technology can help! As part of our IT relocation services, you can also book us to safely remove and dispose of your redundant assets that have reached the end of their workable life.
Restore Technology is here for you
Using our secure logistics and our security-vetted IT engineers, Restore Technology is trusted by thousands of businesses each year to handle their office moves.
Whether you are moving to a completely different location that is miles away from your original base, or you are simply moving your office within your existing workplace to make better use of your available space, we can help!
We will ensure minimal disruption to your business processes and deliver a smooth and seamless relocation of your precious IT assets and equipment to your new location.
