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Are you drowning in data? Secure shredding can help!
We live in the information age, which is great for progress, but by receiving, processing and handling so much data, we simply cannot afford to take our eye off the information management ball.
Digital and physical data formats can quickly run away with us to become a hazard, either to health and safety – tripping, fire, that sort of thing – or to a business’ reputation and financial standing through data and identity theft.
Neither of those outcomes sound desirable to us. But as a market-leading secure data shredding business, we would say that, wouldn’t we?!
If you’re unaccustomed to handling volumes of confidential data – and a LOT of data should be kept private in compliance with GDPR, to avoid breaches, as well as be kept secret from competitors – here are five ways of looking for the right shredding to move you on to the well-managed and compliant track.
5 questions to ask yourself
How much have I got?
If you work from home your turnover of paper, digital media or textiles, for example, may be quite low, with no need for more than one collection a quarter. No problem. Use our HomeShred service, tailored just for you. In a small-ish but high-output office, a more regular, systematised collection schedule, adapted and flexible to your needs, and including our discrete lockable cabinets and waste bins on site. Huge volumes occasioned by one-off archive clearances or office moves or closure we can accommodate in one of our vast roll-on/roll-off containers that we deliver to wherever you need it.
Then it’s a simple choice between on-site shredding, at your place, where you can watch your confidential waste drop on to the shredder blades – highly suitable for lower volume highly sensitive or secret information – or off-site shredding, where our security-checked operatives collect and transport your private data and materials in a tracked vehicle to the nearest Restore Datashred destruction centre for shredding into tiny, unusable fragments for recycling and responsible re-purposing.
What type of data is it?
Physical or digital, on paper or hard disks and other storage devices, your data needs protecting from your place to ours. In fact, it doesn’t have to be ‘data’ as such. Corporate responsibility covers the secure destruction of intellectual property, the value attached to branded goods, seized counterfeits, old uniforms (so they don’t fall prey to impersonators), and end-of-line clothing.
Whatever the medium, we can shred it, maintaining a strict, audited chain of custody from the moment we collect, to the moment the shredder reduces it to tiny pieces, and we produce a promptly delivered certificate of destruction for your records and peace of mind.
How safe must it be?
Compliance with data protection legislation, and prevention of data breaches, are a given for any professional business, aren’t they? Here at Restore Datashred, you can trust us to help you meet the legislative requirements for data protection, aka, GDPR, which, in turn, helps plug the gap for any exposure or risk.
All our services – HomeShred, on-site and off-site shredding, SwiftShred and container shredding – are supported by the same security systems and procedures, including:
- security-checked collection operatives
- GPS-tracked shredding vehicles
- CCTV-monitored destruction centres
- password access protocols
- e-audited processes
- a certificate of destruction.
These systems are, in turn, backed by the industry standards and accreditations we have worked hard to achieve and maintain, including:
- NAID
- i-Sigma
- ISO 9001, ISO 14001, ISO 27001 and ISO 45001
- BS EN15713:2023
- memberships of BSIA and UKSSA.
Do I want to keep tabs on the process?
The very least you should expect is transparency of operations, as this is what helps build your trust. When thinking about your needs, you may want to include knowing that your information is tracked and e-audited at every stage, that the ‘chain of custody’ (aka, never letting your data out of our sight or care) remains unbroken from your place to our shredder blades, and that you will receive a certificate of destruction as proof we have completed on our promise to you.
How do I help protect people and planet?
That transparency of operations could continue to provision of a monthly environmental report, like we do at Restore Datashred, a report in which you can measure the savings you are affording the planet in reduced water, tree and energy consumption, and the reductions in CO2 emissions, by shredding all your confidential paper waste with us, and us holding good on our guarantee to send all paper shreds to be recycled into new paper products.
If you need to dispose of digital media or storage devices, at least meeting the stipulations of the WEEE Directive, legislation that aims to reduce plastics and other non-degradable, and sometimes toxic, materials from ending up in landfill, should be a prerequisite of any data shredding company you choose.
Here at Restore Datashred, we are proud of the fact we regard recyclable waste as a resource and are happy to enable your business, and ours, to be a cog in the circular economy – surely a positive to report back to your company’s stakeholders and customers?
Security, efficiency, sustainability
Ultimately, Restore Datashred is here to help you achieve your business goals and we offer fully rounded solutions to the five questions above.
Give our knowledgeable and highly approachable customer services team – a team who help us maintain our ‘Excellent’ rating on both Trustpilot and in our Net Promoter Score – a call on 0330 162 6269. They’ll help you make a good choice.
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