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Open up the cupboards, the archives, your drawers and your desktop folders! Spring is on its way, and it’s time to get busy.
If you’ve spent this past working winter getting by, hunkered down, making a mess in slow motion, we’ve got news. Spring is around the corner and it ushers in new thoughts, new energy and new intentions.
It’s OK: making a mess in slow motion is perfectly normal during the colder months. Most of us have less energy to spare for deep cleaning, influenced by the increase in the hormone, melatonin, which makes us sleepy or plain long for hibernation!
As the season starts to shift – the first spots of bright yellow and green appear in parks, gardens, window boxes and on verges – our endocrine systems wake up, too, and we feel a therapeutic itch to pick up a broom, open windows, wash surfaces and upholstery and banish the accumulated dust, cobwebs and gloom.
We’d like to suggest that you run with this feeling and apply it not only to your home, but also to your work environment and ethos. Like this.
Spring cleaning is a fantastic opportunity to do the following:
Review your retention and disposal policy
Protect your confidential information, in all formats
Reduce your risk for data breaches
Keep employee awareness surrounding data protection high.
Naturally, there are key benefits from these activities and directions.
- Be compliant, with retention and disposal guidelines, which in turn mean you are upholding the letter of the law with regards to what you store, and what you throw away – at the right time, and in the right place, of course.
- From cradle-to grave, confidential information in your possession is in your care and, statutorily, you must manage it effectively to meet the requirements of GDPR and any other data protection legislation you must adhere to.
- Security is the lifeblood of good confidential data management. Taking time to check your systems and processes and clear out obsolete materials – paper and digital – helps you stay up-to-date and keep information safe from leaks and breaches.
- Pursuing a spring-cleaning routine emphasises the importance of good confidential data management to your colleagues and employees and maintains safety and protection high on the list of everyday good working habits for teams to adopt, adapt and become adept in!
- The final frontier? Space! Spring cleaning your old files, documents and digital storage gives you back physical space and much-needed breathing space, a good psychological boost with which to step into, dare we say, summer!
Your guide to getting it right, for paper and digital media
We’re going to keep this short, and simple.
All the great care you and your business take with access protocols, file sharing, passwords, locks, IT upgrades, GDPR and WEEE Directive compliance can be thrown away in an instant if you do not dispose of your confidential paper and digital media waste correctly
Incorrect = means in the general waste bin, in the recycling waste stream, and stuffed in the huge wheelie bins out the back of your workplace.
Correct = speaking to a professional data shredding business, like Restore Datashred, to set up safe and secure storage and collection of confidential waste, with swift destruction either at your place or at one of our centres, where state-of-the-art shredding blades reduce paper and plastics (and textiles, by the way) into 4mm fragments in moments. We guarantee the security of your data throughout, with locks, tracking, password protocols, and a certificate of destruction as proof of the completed transaction.
You then have the bonus of knowing that all your shredded materials will be recycled by trusted, certificated manufacturers to close the circle for you.
That’s it. It’s that simple.
Restore Datashred: at a glance
Nationwide coverage, local focus
ISO 9001, ISO 14001 and ISO 27001 accredited
Excellent customer service from trained, vetted, friendly teams
If you’re experiencing the spring-cleaning itch, we can help you scratch it!
Give Restore Datashred a call to find out more about our on-site secure waste storage bins and cabinets, how we build a secure collections schedule around your needs, and maintain an unbroken chain of custody and a 100% recycle rate. Our customer service team is knowledgeable and highly approachable. Contact them on 0330 609 256.
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