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Adaptable services, keen pricing for maximum efficiency and sustainability-first benefits are key pointers, no matter the scale of your organisation or scope of the job.
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What are the key services and behaviours of a good professional shredding company?
A good shredding business isn’t just good; they will insist on being the best. They will reach the best standards possible in the areas of most importance to your organisation, namely: ensuring your confidential information and waste’s security at all times; protecting your reputation and, thus, your bottom line; insisting on customer service excellence and, last but not least, focusing on the sustainability benefits of shredding confidential waste materials such as paper, digital media and textiles.
Accreditations and memberships
ISO 9001, which encompasses European Shredding Standard BS EN 15173 and Staff Security Vetting Standard BS 7858.
ISO 27001, which ensures the highest standards of information security and data protection.
ISO 14001, which is designed to uphold environmental protections and requirements to reduce impacts.
Industry-specific standards such as Cyber Essentials Plus, Payment Card Industry Data Security Standard (PCI DSS), and National Protective Security Standard (NPSA) for classified information protection and destruction.
A member of the British Security Industry Association (BSIA), UK Secure Shredding Association (UKSSA), i-Sigma trade association, and affiliation with the Chartered Institution of Wastes Management (CIWM).
Licences from the Environment Agency of England, of Scotland and of Northern Ireland.
How secure is confidential waste disposal by a professional shredding business?
A shredding business operating to professional standards within the industry will have ‘security’ as their watchword. It is the element of their service that cannot be sacrificed if they are to uphold the protection of your sensitive or classified information, from your place to the shredding blade.
A professional shredding business will undertake to operate an unbreakable chain of custody, which should include the following:
- Lockable cabinets, bins and wheelie bins, whichever you require, that hold your confidential waste securely until collection.
- Collections and facilities staff vetted to BS 7858 standard and DBS-checked.
- Barcoded boxes, shredding sacks and e-audited lockable bins to create a trackable trail from the moment of collection onwards.
- Highly secure, GPS-tracked shredding vehicles whose routes are plotted and monitored by a traffic management team and software.
- 24-hour CCTV-monitored destruction facilities, with password-protected entry points and security vetted operatives.
- In a final bid to reduce the gap for risk, a swift turnaround of your confidential materials from arrival to shredding blade.
- A certificate of destruction despatched to you, and made available via a customer portal log-in, as proof of compliance for your records.
Does a professional shredding provider support my business’ compliance?
Absolutely. A provider’s core values should be to support your compliance with both data protection legislation, namely GDPR, and with e-waste regulations in the form of the WEEE Directive. Fundamental to your compliance is that secure chain of custody we mentioned earlier, with all its components in place, strictly adhered to, and culminating in the all-important certificate of destruction as proof of security, proof of your compliance with the letter of the law.
Which shredding service should I choose for my business?
A really good professional shredding provider will offer plenty of service options, with inbuilt flexibility and adaptability. Services can vary by regularity, frequency, location – which includes your location or locations, too – and service requirements.
- If you generate a heavy cycle of paper, digital or textile materials across multiple sites, a once-a-week collection for off-site shredding may suit.
- If you work in a government department, or at some level of industrial secrecy, your top concern may be maintaining confidentiality. A mobile shredding vehicle that can shred at your site or sites, allows you to witness in person your materials falling on to the shredding blades, providing a quick, efficient service and complete peace of mind.
- If you are a small business, with irregular or occasional, one-off requirements for secure shredding, an on- or off-site shredding service, driven by need, could serve you well.
What should remain a constant throughout from a good professional shredding provider is top-notch security, courteous, professionally trained operatives, excellent customer service and environmental benefits.
What are the environmental and ESG benefits of professional shredding?
Treating waste as a resource to be reused, repurposed or recycled rather than thrown away is key. This state of mind drives policies such as sending 0% to landfill, as well as using renewable energy, electric vehicles, environmental reporting for customers and shredding provider alike and, (almost) most of all, it provides a goal and a purpose. ‘Waste as a resource’ is a strong strategic driver.
A good professional shredding provider should be recycling as a matter of course, as well as offering online customer resources such as an account management portal, a regular environmental report or update on your reduced impacts and increased savings on energy, water and virgin materials. A good professional shredding provider will also have their own ESG strategy that includes community involvement and socially responsible business practices, such as using renewable energy, electric vehicles on the road and in their facilities, tree planting and educational initiatives.
Does your provider offer these?
Restore Datashred doesRestore Datashred is the quintessential good professional shredding service provider. We offer you secure confidential waste services, backed by experience, expertise and nationwide scale that safeguard your compliance, reap efficiencies, and help you remain ethical and sustainability focused.
Our accreditationsThe benefits of using a professional shredding services provider
Security assured
that all-important unbroken chain of custody should safeguard against leaks, breaches and impersonators / fraudsters / scammers.
Finances ringfenced
efficiencies of scale and experience, your reputation with your own customers upheld and bolstered by secure data handling and end-of-lifecycle management.
Sustainability goals upheld
your reputational credentials are boosted by your securely shredded confidential materials being recycled, re-used or repurposed, ensuring you are part of the circular economy. At Restore Datashred, our community involvement, commitment to our own Net Zero goals and socially responsible business practices reflect well on your organisation.
Get in touch
Ready to simplify your confidential waste management? Contact our team today to learn how Restore Datashred can deliver a secure, compliant, and hassle-free service tailored to your needs.
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