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Tackling disparate locations for end-of-life paper and digital documents, e-waste and branded textiles with a top-tier nationwide provider has to be the smart, professional choice.
Extensive company estates throw up the potential for all manner of headache for data protection surrounding obsolete paper and digital documents, with fragmented oversight and management, inconsistent security compliance, differing access and fluctuating volume needs just some of the issues that arise.
Fragmentation can lead to…
Varied service levels across scheduling, types of secure collection bins, or on-site and off-site shredding, all of which make corporate oversight and reporting difficult.Decentralised accounting from differing providers across a span of regions creates tensions in managing spend or contract standardisation.
Data protection issues can stem from…
Gaps in auditing, from using multiple local service providers whose security provisions may fall short of a full chain of custody that meets UK GDPR regulations and whose certification of destruction processes may be inconsistent.
Poor access can lead to…
Issues created by city-centre locations, shared buildings, and limited parking, across multiple sites, will likely require detailed knowledge in order to facilitate shredding service collections, all of which relies on good communication and a well-run collections fleet that can safely transport confidential information to an off-site facility for destruction.
Differing volumes can lead to…
Overpaying for empty bins, while other sites may suffer from overflowing, unsecured collection bins.
What’s the solution?
At Restore Datashred, we operate across the country, to the same security standards, the same levels of customer service, flexibility and capacity, regardless of your size or location.
- You have a problem with bin capacity? We can sort it.
- Irregular scheduling needed for a while? All not a problem.
- One-off clear-out required prior to vacating an office? We have the capacity and flexibility to resolve it for you.
These are all non-issues because we provide:
- Scheduled off-site shredding, nationwide
- Scheduled hybrid services – off site by default, on site for higher risk sites
- Managed services, adapted to your needs, for dispersed estates.
Whatever requires sensitive handling, whether it’s top-secret documents, digital formats and other e-waste, or corporate textiles such as uniforms, our highly secure, customisable scheduled services will deal with it – at your places or at one of ours. It’s your choice and we are driven by your needs.
How do we do this?
1. Standardised, centralised services
Backed by a raft of disposal, security, and environmental accreditations and memberships, our knowledgeable and approachable support services, including an online service, along with your online customer portal, Smart Shred, provide instant access and easy account management, no matter how many sites you manage for your business.
In tandem with online management, there is just one national pricing structure, and that’s it. Making your budgeting and reporting a cinch. Naturally, even our lockable bins that we deliver to wherever you need them are standardised.
ESG journey
2. High-level security as a given
From the moment any of your sites takes delivery of a suite of lockable consoles or bins, through scheduled, discreet collection by one of our security-vetted operatives, e-auditing and transportation in GPS-tracked vehicles, there is a clear chain of custody for all your confidential information. At the end of each transaction, no matter how many sites you operate, we send a waste transfer notice and, most importantly for your compliance records, a certificate of destruction.
We set up a fortress of protections, including security-vetted collections operatives and on-site teams, password protocoled entry points, and 24/7 CCTV cameras, and ending on the shredding blades where your confidential material is swiftly reduced to unrecoverable fragments.
For all those items that you really must witness, in person, being securely destroyed, our fleet of high-speed mobile shredding vehicles can service multiple sites to make sure that your exposure to data breaches is reduced to zero.
Chain of custody
3. Ultimate flexibility
Our national scope, allied with our experienced and knowledgeable teams, mean that we can adapt our sites and services to cope with whatever you need to maintain your compliance with GDPR and other protection regulations, such as the WEEE Directive.
We can work with you to set up regular collections that blend seamlessly into all your sites’ schedules, using standard-sized bins, standardised Ts&Cs and charges, so you know exactly where you are, at all times. Conversely, we can also handle exceptions. Office clear-outs requiring roll-on/roll-off containers, a consignment of obsolete hard drives, old stock and textiles in the frame, or a seasonal shift in volumes pose no problems for Restore Datashred.
Extending the theme of ultimate flexibility, our online customer portal, Smart Shred, works for you if you need to catch up out of office hours. Manage invoicing and payments, collections schedules, download certificates of destruction, and monitor your reduced environmental impacts through your business’ monthly personalised Environmental Report. This helps simplify your financial reporting and provides great visibility of how you are working towards your sustainability goals.
Our accreditationsRestore Datashred removes the pain points
Organisations with large estates have specific needs. Facilities managers, data protection officers and senior management, alike, benefit from standardised financial set-ups, supplies and services where, with just one interaction, many issues can be resolved. With the increased visibility provided by your online customer portal dashboard, it makes sense to entrust your data shredding requirements to a one-stop business, such as Restore Datashred. Our customer service excellence, industry and business sector knowledge and experience, put us in good stead to be the perfect partners for big business.
Get in touch, by phone 0800 376 4422 or online, to start restoring your organisation’s data disposal needs to good health.
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