Processing of Forms and Research

Processing of Forms and Research

Agile.
Automated.
Cost effected.

Contact UsData Discovery    |    Account Payable

Processing of forms and research

Restore Digital offers form processing services in which data captured from hard copy or electronic data fields is converted into electronic data for analysis. We have worked with organisations undertaking research, insurance companies onboarding new customers, to Government undertaking census activity to support them collect and analyse data.

Our Forms Processing Engine can capture typed and handwritten data in multiple languages, capturing the information from their respective fields and entering a database or other electronic format.

Our solution removes a lot of the issues around manual form processing, including:

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Speed

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Accuracy

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Cost

Ideally, forms are processed by using pre-defined templates and configurations, sometimes with a barcode to aid recognition if you use a variety of forms. The template creates a map of the document for our Engine allowing it to recognise fields by location.

Our engine initially use a variety of automated recognition methods, including:

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Optical character recognition

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Optical mark reading

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Bar code recognition

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Intelligent character recognition

Recognition is only the first step for our Forms Processing Engine. Post recognition the engine can extract and deliver information into a back-end system. It can also process and generate formatted results using calculations and analysis. Perfect for high volume forms.

Enhancing the solution

Scanning service

Our scanning service digitises all hard copy forms quickly and simply.

Digital Mailroom service

Our digital mailroom service offers both the inbound digestion of completed forms straight from recipient to Restore (both hard copy and email); but can also manage the outbound printing and distribution of these forms.

Two main types of forms

Forms can be classified into two high-level categories:

Fixed forms

Data is always found in the same absolute position on the page. This allows a lens grid to be applied to easily extract the data.

Semi-structured forms

The location of the data fields varies from document to document. This may include invoices, where the data contained is always the same, but locations vary by company. According to AIIM 80% of forms processed fall into this category.

Process

The process of automated forms processing typically includes the following steps:

Completed forms

A batch of completed forms is scanned using a high-speed scanner.

Images cleaned

Images are cleaned with document image processing algorithms to improve accuracy.

Classification

Forms are classified based on original template forms and the fields are extracted using the appropriate recognition components.

Completed forms

A batch of completed forms is scanned using a high-speed scanner.

Images cleaned

Images are cleaned with document image processing algorithms to improve accuracy.

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